Executive Assistant - Fixed Networks

NOKIA; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Nokia in Dallas (Fixed Networks) is seeking an Executive Assistant to support daily operations and strategic initiatives for the organization. You will manage calendars, coordinate meetings, and arrange travel for executives.

You will also prepare reports and presentations, maintain filing systems, liaise with teams and partners, and assist with special projects while staying current on industry best practices.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar role.
• Excellent organizational skills with ability to prioritize and manage multiple projects.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with willingness to learn.
• Outstanding written and verbal communication with all stakeholders.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently with minimal supervision and meet deadlines.

Responsibilities

• Manage executives' calendars, schedule meetings, and coordinate travel.
• Prepare and edit reports, presentations, and correspondence for executives.
• Maintain organized filing systems (physical and digital).
• Liaise with internal teams, external partners, and clients on projects.
• Assist with special projects and ad-hoc tasks as needed.
• Stay updated on industry trends to boost efficiency.
• Ensure compliance with policies and maintain a professional environment.
• Provide proactive, anticipatory support to the executive team.

Job description

As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the "Fixed Networks" organization. Your responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for executives. Additionally, you will handle confidential information, prepare reports and presentations.

• Handle sensitive and confidential information with discretion and maintain strict confidentiality.
• Provide comprehensive administrative support to the GSCO Canada Organization, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit reports, presentations, and correspondence for executives, ensuring accuracy and timely delivery.
• Maintain an organized filing system, both physical and digital, for easy access to important documents and records.
• Liaise with internal teams, external partners, and clients to coordinate projects, events, and initiatives.
• Assist with special projects and ad-hoc tasks as required by the executives or the department's needs.
• Stay updated on industry trends and best practices to enhance administrative support and efficiency.
• Ensure compliance with company policies and procedures, maintaining a professional and ethical work environment.
• Support the executive team in achieving their goals and objectives by providing proactive and anticipatory support.

• A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with a willingness to learn new technologies.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external stakeholders.
• A proactive and solution-oriented approach to problem-solving, with the focus on delivering high-quality work.
• Discretion and a strong sense of confidentiality when handling sensitive information.
• Excellent time management skills and the ability to work independently with minimal supervision.
• A positive and collaborative attitude, with a willingness to contribute to a positive team environment.
• Strong attention to detail and a commitment to maintaining a high level of accuracy in all tasks.
• A flexible and adaptable mindset, able to quickly adjust to changing priorities and a dynamic work environment.