Executive Assistant - Fixed Networks

Nokia; Coppell (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Nokia's Fixed Networks organization in Coppell, TX invites an Executive Assistant to support the daily operations and strategic initiatives for senior leaders. You will manage calendars, coordinate travel, prepare reports and presentations, and handle confidential information with discretion.

You will liaise with internal teams, external partners, and clients, contribute to special projects, and help sustain a professional, efficient administrative support function across the executive group.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role.
• Strong organizational skills with multitasking ability.
• Proficient in Word, Excel, and PowerPoint; eager to learn new tech.
• Excellent written and verbal communication with stakeholders.
• Discretion and confidentiality when handling sensitive information.
• Strong time management and ability to work independently.
• Positive, collaborative team player.
• Detail-oriented with high accuracy.
• Flexible and adaptable to changing priorities.

Responsibilities

• Manage calendars and schedule meetings.
• Coordinate travel arrangements for executives.
• Prepare reports and presentations for executives.
• Maintain filing system (physical and digital).
• Liaise with internal teams, partners and clients on projects.
• Assist with special projects and ad-hoc tasks.
• Stay updated on industry trends to enhance support.
• Ensure compliance with policies and a professional environment.
• Provide proactive executive support.

Skills

5+ years experience

Organizational skills

Microsoft Office

Communication skills

Discretion/confidentiality

Time management

Independence

Team collaboration

Attention to detail

Adaptability

Job description

Job Description

As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the "Fixed Networks" organization. Your responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements for executives. Additionally, you will handle confidential information, prepare reports and presentations.

How You Will Contribute And What You Will Learn

• Handle sensitive and confidential information with discretion and maintain strict confidentiality.
• Provide comprehensive administrative support to the GSCO Canada Organization, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit reports, presentations, and correspondence for executives, ensuring accuracy and timely delivery.
• Maintain an organized filing system, both physical and digital, for easy access to important documents and records.
• Liaise with internal teams, external partners, and clients to coordinate projects, events, and initiatives.
• Assist with special projects and ad-hoc tasks as required by the executives or the department's needs.
• Stay updated on industry trends and best practices to enhance administrative support and efficiency.
• Ensure compliance with company policies and procedures, maintaining a professional and ethical work environment.
• Support the executive team in achieving their goals and objectives by providing proactive and anticipatory support.

Key Skills And Experience

• A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with a willingness to learn new technologies.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with all levels of staff and external stakeholders.
• A proactive and solution-oriented approach to problem-solving, with a focus on delivering high-quality work.
• Discretion and a strong sense of confidentiality when handling sensitive information.
• Excellent time management skills and the ability to work independently with minimal supervision.
• A positive and collaborative attitude, with a willingness to contribute to a positive team environment.
• Strong attention to detail and a commitment to maintaining a high level of accuracy in all tasks.
• A flexible and adaptable mindset, able to quickly adjust to changing priorities and a dynamic work environment.