Dean’s Office Operations & Projects Coordinator

Vanderbilt; Nashville (TN); On-site; USD 48,000 - 68,000; Full time

Job summary

Vanderbilt University in Nashville is seeking an Administrative Operations Coordinator to provide essential administrative and operational coordination for the Divinity School, with primary support for the Dean's Office. You will help manage day-to-day operations, calendars, meetings, and communications across leadership, faculty, staff, and university partners.

The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a dynamic environment,

Qualifications

• Bachelor's degree in a relevant field.
• Minimum 3 years of administrative or project coordination experience.
• Strong organization and communication skills.
• Ability to manage multiple priorities in a dynamic environment.
• Experience supporting senior leadership preferred.

Responsibilities

• Provide administrative and operational support to the Dean's Office and Associate Dean.
• Coordinate day-to-day operations of the Dean's Office and shared administrative functions.
• Coordinate calendars, meetings, and scheduling involving faculty, staff, students, and leadership.
• Draft and format correspondence, presentations, and reports.
• Support procurement activities and travel arrangements; manage expenses as delegated.
• Coordinate faculty actions and related academic personnel processes.
• Develop and maintain project plans for school initiatives and priorities.
• Serve as a liaison among leadership, faculty, staff, and university partners.

Skills

Administrative coordination

Project coordination

Communication skills

Multitasking

Education

Bachelor's degree

Job description

Vanderbilt University in Nashville is seeking an Administrative Operations Coordinator to provide essential administrative and operational coordination for the Divinity School, with primary support for the Dean's Office. You will help manage day-to-day operations, calendars, meetings, and communications across leadership, faculty, staff, and university partners.

The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a dynamic environment,