Executive Assistant - Finance Leadership (Hybrid)

Christiana Care Health System; Wilmington (DE); Hybrid; USD 41,000 - 62,000; Full time

Benefits offered by this job

Hybrid work environment

Collaborative and mission-driven team

Opportunity to support executive领导

Competitive compensation and benefits

Nationally recognized healthcare org

Job summary

ChristianaCare Health System is seeking an experienced Executive Assistant to provide high-level administrative support to Finance leadership, including Financial Operations, Treasury, and Accounting. The role emphasizes managing calendars, meeting logistics, and confidential communications within a hybrid work setting.

You will partner with stakeholders across the organization, prepare executive-level documents, and help drive departmental operations while ensuring security and compliance.

Qualifications

• High School Diploma or GED required.
• Associate's or Bachelor's degree preferred.
• Minimum of four years of progressively responsible administrative experience.
• Experience supporting senior leaders or leadership teams in a complex organization is required.
• Experience supporting Finance, Accounting, or related business functions is preferred.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

Responsibilities

• Provide executive-level administrative support to Finance leaders and leadership teams.
• Manage complex calendars, schedules, and meeting logistics.
• Coordinate internal and external meetings, interviews, and special events.
• Prepare agendas, presentations, reports, correspondence, and other executive communications.
• Track action items and follow-up activities.
• Assist with expense reports, invoice processing, contract routing, and administrative approvals.
• Maintain organized and secure files, records, and shared resources using Teams and SharePoint.
• Collaborate with stakeholders across the organization on projects and onboarding activities.
• Anticipate leadership needs and handle highly confidential information.

Skills

Exceptional organization

Communication skills

Discretion

Executive support

Microsoft Office

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Job Details

Do you want to work at one of the Top 100 Hospitals in the nation?

At ChristianaCare, we are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Join a nationally recognized health system where your work makes a meaningful impact every day.

We are currently seeking an experienced Executive Assistant to provide high-level executive, administrative, and operational support to Finance leadership, including leaders in Financial Operations, Treasury, and Accounting. This individual will serve as a trusted partner, helping leaders manage priorities, facilitate communication, and ensure seamless day-to-day operations.

Why ChristianaCare?

• Hybrid work environment
• Collaborative and mission-driven culture
• Opportunity to support executive leadership
• Competitive compensation and benefits
• Nationally recognized healthcare organization

What You'll Do

As an Executive Assistant, you will:

• Provide executive-level administrative support to Finance leaders and leadership teams.
• Manage complex calendars, schedules, and meeting logistics.
• Coordinate internal and external meetings, interviews, and special events.
• Prepare agendas, presentations, reports, correspondence, and other executive communications.
• Track action items, follow-up activities, and departmental commitments.
• Assist with expense reports, invoice processing, contract routing, and administrative approvals.
• Maintain organized and secure files, records, and shared resources utilizing Microsoft Teams and SharePoint.
• Partner with stakeholders across the organization to support projects, initiatives, onboarding activities, and department operations.
• Anticipate leadership needs and exercise sound judgment while handling highly confidential information.

What We're Looking For

Successful candidates will possess:

• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High emotional intelligence and professionalism
• Ability to manage confidential and sensitive information with discretion
• Excellent interpersonal and relationship-building skills
• Strong problem-solving abilities and independent decision-making skills
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to thrive in a fast-paced environment with changing priorities

Qualifications

• High School Diploma or GED required
• Associate's or Bachelor's degree preferred
• Minimum of four (4) years of progressively responsible administrative experience
• Experience supporting senior leaders or leadership teams in a complex organization required
• Experience supporting Finance, Accounting, or related business functions preferred

Schedule

Full-Time | Day Shift | Hybrid

About ChristianaCare

ChristianaCare is one of the nation's leading health systems and has been recognized among America's 100 Best Hospitals. Our mission is simple: to improve the health of the communities we serve through excellence, innovation, compassion, and service.

Equal Opportunity Employer

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of the community it serves. Qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected by applicable federal, state, or local law.

ChristianaCare is committed to providing reasonable accommodations to individuals with disabilities throughout the application and interview process, to enable the performance of essential job functions, and to ensure equal access to employment benefits and privileges. If you require accommodation, please contact us to discuss your needs.

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Hourly Pay Range: $29.80 - $44.71This pay rate/range represents ChristianaCare's good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements.