Executive Assistant & Finance Coordinator

Lake-Almanor-Country-Club; Westwood (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Lake Almanor Country Club is seeking an organized Executive Assistant to support the Administrative Office, with a strong focus on accounting and financial administration. The role provides executive support to the General Manager, and assistance to Operations, Human Resources, special projects, and the Board of Directors as needed.

The successful candidate will handle confidential financial information, balance priorities, and work both independently and as part of a team in a fast‑paced,

Qualifications

• Three years of progressively responsible administrative, executive‑support, bookkeeping, or accounting experience.
• Experience with accounts payable, accounts receivable, reconciliations, financial records, or general accounting support.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple assignments, changing priorities, and firm deadlines.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Professional and courteous customer‑service skills.
• Ability to work independently while contributing positively to a team environment.
• High school diploma or equivalent.

Responsibilities

• Provide day-to-day administrative and accounting support to the General Manager.
• Manage calendars, appointments, correspondence, deadlines, and follow‑up items.
• Prepare letters, reports, spreadsheets, presentations, and meeting materials.
• Track projects, assignments, contracts, and action items to ensure timely completion.
• Maintain Association records, policies, contracts, resolutions, and official correspondence.
• Respond professionally to homeowners, vendors, employees, and community partners by phone, email, and in person.

Skills

Organizational skills

Communication skills

Confidentiality

Multi-tasking

Education

High school diploma or equivalent

Associate degree or related coursework

Tools

Microsoft Office (Outlook, Word, Excel)

HOA accounting platforms (CINC, Paylocity)

Job description

Lake Almanor Country Club is seeking an organized Executive Assistant to support the Administrative Office, with a strong focus on accounting and financial administration. The role provides executive support to the General Manager, and assistance to Operations, Human Resources, special projects, and the Board of Directors as needed.

The successful candidate will handle confidential financial information, balance priorities, and work both independently and as part of a team in a fast‑paced,