Executive Assistant & Financial Operations

Socket.dev; Westwood (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Lake Almanor Country Club seeks an organized Executive Assistant to support the General Manager and Administrative Office with accounting and financial administration. You will handle AP/AR, reporting, expense tracking, and board materials in a confidential, service-oriented environment.

The role requires discretion, strong communications, and the ability to balance multiple priorities in a fast-paced HOA setting near Lake Almanor.

Qualifications

• Three years of progressively responsible administrative, executive-support, bookkeeping, or accounting experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple assignments, changing priorities, and firm deadlines.
• Ability to exercise sound judgment and maintain strict confidentiality.

Responsibilities

• Provide day-to-day administrative support to the General Manager.
• Manage calendars, appointments, correspondence, deadlines, and follow‑up items.
• Prepare letters, reports, spreadsheets, presentations, meeting materials, and other documents.
• Track projects, assignments, contracts, and action items to help ensure timely completion.
• Assist with maintaining Association records, policies, contracts, resolutions, and official correspondence.
• Respond professionally to homeowners, vendors, employees, and community partners by telephone, email, and in person.

Skills

Organizational skills

MS Office

Communication skills

Discretion / confidentiality

Multitasking

Education

High school diploma or equivalent

Associate degree or accounting/finance coursework

Tools

CINC

Paylocity

HOA accounting platforms

Job description

Lake Almanor Country Club seeks an organized Executive Assistant to support the General Manager and Administrative Office with accounting and financial administration. You will handle AP/AR, reporting, expense tracking, and board materials in a confidential, service-oriented environment.

The role requires discretion, strong communications, and the ability to balance multiple priorities in a fast-paced HOA setting near Lake Almanor.