Executive Assistant, Finance and Operations

nature; Arlington (VA); Híbrido; USD 67 000 - 78 000; Tempo integral

Resumo da oferta

The Nature Conservancy in Arlington, VA, seeks an Executive Assistant II to provide direct administrative support to the Office of the Chief Operating Officer and the Office of the Chief Financial Officer. This role requires discretion, high organization, and proactive problem-solving, and reports to the OCOO Executive Coordinator.

Responsibilities include calendar management, travel arrangements (domestic and international), expense processing, and coordinating meetings and events.

Qualificações

• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Proficiency with Microsoft 365 apps: Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
• Excellent communication and collaboration skills.
• Experience supporting a director or multiple directors.
• Strong organization, confidentiality, and proactive problem-solving.

Responsabilidades

• Manage calendars and schedule meetings and events.
• Coordinate domestic and international travel.
• Process expenses and reimbursements.
• Communicate on behalf of leadership with staff, donors, vendors.
• Identify and implement process improvements.

Conhecimentos

Multilingual skills

Analytical thinking

Problem solving

Communication skills

Collaboration

Time management

Formação académica

Bachelor's degree

Ferramentas

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Descrição da oferta de emprego

What We Can Achieve Together:

YOUR POSITION WITH TNC The Executive Assistant II will provide direct administrative support to staff within the Office of the Chief Operating Officer (OCOO) and to the Office of the Chief Finance Officer (OCFO) leadership team. This role serves as a trusted partner and requires a high degree of professionalism, discretion, exceptional organization, and proactive problem-solving. The Executive Assistant II reports to the OCOO Executive Coordinator. This position is expected to work in a hybrid environment and maintain a regular presence in the Arlington Office as determined by organizational and team needs.

ESSENTIAL FUNCTIONS

The Executive Assistant II will be responsible for a variety of administrative support tasks, which include primarily calendar management, domestic and international travel arrangements, processing expenses, and assisting with the scheduling and coordination of meetings and special events. They will suggest and may implement processes and practices to improve effectiveness. They will communicate on behalf of OCOO and OCFO leadership with staff in various programs across the Conservancy; as well as potentially with donors, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

RESPONSIBILITIES & SCOPE

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience. The work is diversified and may not always fall under established practices and guidelines.
• Work within scope of program's strategic goals
• Coordinate projects with several variables. Work within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
• May act as a resource to others to solve problems and act in supervisor's stead when instructed.
• Refer difficult questions and unusual problems to supervisor.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• May occasionally travel or be asked to work outside of normal business hours.

We're Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems.
• Ability to use existing technology to achieve desired results.
• Experience interpreting guidelines to achieve desired results.
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
• Strong organization skills, accuracy, and attention to detail.

What You'll Bring:

• Bachelor's degree and 2 years' experience or equivalent combination.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $67,056- $77,990. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are :

The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons