Executive Assistant, Finance and Operations

USA The Nature Conservancy; United States; Hybrid; USD 67,000 - 78,000; Full time

Benefits offered by this job

Health care benefits

Flexible spending accounts

401(k) plan with an 8% employer match

Parental leave

Accrued paid time off

Life insurance

Disability coverage

Employee assistance program

Other life and work well‑being benefits

Job summary

The Nature Conservancy seeks an Executive Assistant II to support the Office of the COO and OCFO leadership. The role emphasizes professionalism, discretion, organization, and proactive problem-solving in a hybrid Arlington-based environment.

Key duties include calendar management, travel planning, expense processing, and coordinating meetings. Ideal candidate will have 2+ years of related experience and strong Microsoft 365 proficiency.

Qualifications

• Bachelor’s degree or equivalent combination with 2+ years of experience.
• Experience supporting C-level or senior leadership is preferred.
• Strong written and verbal communication and discretion.

Responsibilities

• Provide direct administrative support to OCOO and OCFO leadership.
• Coordinate calendars and travel arrangements, and process expenses.
• Assist with meetings and event coordination; communicate with staff and donors as needed.
• Handle confidential information with discretion; ensure policy compliance.

Skills

Calendar management

Communication

Problem solving

Multitasking

Proficiency with Microsoft 365

Administrative support

Education

Bachelor’s degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Job Title

The Executive Assistant II will provide direct administrative support to staff within the Office of the Chief Operating Officer (OCOO) and to the Office of the Chief Finance Officer (OCFO) leadership team. This role serves as a trusted partner and requires a high degree of professionalism, discretion, exceptional organization, and proactive problem-solving. The Executive Assistant II reports to the OCOO Executive Coordinator.

Location & Schedule

This position is expected to work in a hybrid environment and maintain a regular presence in the Arlington Office as determined by organizational and team needs.

ESSENTIAL FUNCTIONS

• Calendar management
• Domestic and international travel arrangements
• Processing expenses
• Assisting with the scheduling and coordination of meetings and special events
• Suggest and may implement processes and practices to improve effectiveness
• Communicate on behalf of OCOO and OCFO leadership with staff in various programs across the Conservancy; as well as potentially with donors, vendors, and business relations
• Effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow

RESPONSIBILITIES & SCOPE

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience
• The work is diversified and may not always fall under established practices and guidelines
• Work within scope of program’s strategic goals
• Coordinate projects with several variables
• Work within a defined timeline and budget
• Demonstrate sensitivity in handling confidential information
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed
• Refer difficult questions and unusual problems to supervisor
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
• May occasionally travel or be asked to work outside of normal business hours

Desired Qualifications

• Multilingual skills and multicultural or cross-cultural experiences are appreciated
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems
• Ability to use existing technology to achieve desired results
• Experience interpreting guidelines to achieve desired results
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff
• Strong organization skills, accuracy, and attention to detail

What You’ll Bring

• Bachelor’s degree and 2 years’ experience or equivalent combination
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Experience generating reports and interpreting data
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing diverse activities to meet deadlines
• Experience working across teams and communicating with a wide range of people

Salary Information

The starting pay range for a candidate selected for this position is generally within the range of $67,056- $77,990. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science‑based organization, we create innovative, on‑the‑ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience.

Benefits & Perks

• Health care benefits
• Flexible spending accounts
• 401(k) plan with an 8% employer match
• Parental leave
• Accrued paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and work well‑being benefits

Equal Opportunity Employer

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [e-mail] with Request for Accommodation in the subject line.

Global Impact

The Nature Conservancy is a global environmental nonprofit working to create a world where people and nature can thrive. Founded in the U.S. through grassroots action in 1951, The Nature Conservancy (TNC) has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than a million members and the dedicated efforts of our diverse staff and over 400 scientists, we impact conservation in 79 countries and territories: 37 by direct conservation impact and 42 through partners. To conserve the lands and waters on which all life depends. Our vision is a world where the diversity of life thrives, and people act to conserve nature for its own sake and its ability to fulfill our needs and enrich our lives.