Executive Assistant, Finance and Operations

The Nature Conservancy (All); Arlington (VA); Hybrid; USD 67,000 - 78,000; Full time

Job summary

The Executive Assistant II at The Nature Conservancy provides direct administrative support to the Office of the Chief Operating Officer and to the Office of the Chief Finance Officer leadership team. This role serves as a trusted partner and requires professionalism, discretion, organization, and proactive problem‑solving.

The Executive Assistant II reports to the OCOO Executive Coordinator. This position is expected to work in a hybrid environment and maintain a regular presence in the

Qualifications

• Bachelor’s degree and 2 years’ experience or equivalent combination.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people

Responsibilities

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience.
• Coordinate projects with several variables and work within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Ensure compliance with Conservancy policies and external requirements.
• May act as a resource to others and support the supervisor as needed.
• Refer difficult questions and unusual problems to supervisor.
• Occasional travel or after-hours work may be required.

Skills

Calendar management

Travel planning

Communication

Discretion

Problem solving

Education

Bachelor’s degree

Tools

Microsoft 365

Job description

What We Can Achieve Together:

YOUR POSITION WITH TNC

The Executive Assistant II will provide direct administrative support to staff within the Office of the Chief Operating Officer (OCOO) and to the Office of the Chief Finance Officer (OCFO) leadership team. This role serves as a trusted partner and requires a high degree of professionalism, discretion, exceptional organization, and proactive problem‑solving. The Executive Assistant II reports to the OCOO Executive Coordinator. This position is expected to work in a hybrid environment and maintain a regular presence in the Arlington Office as determined by organizational and team needs.

ESSENTIAL FUNCTIONS

The Executive Assistant II will be responsible for a variety of administrative support tasks, which include primarily calendar management, domestic and international travel arrangements, processing expenses, and assisting with the scheduling and coordination of meetings and special events. They will suggest and may implement processes and practices to improve effectiveness. They will communicate on behalf of OCOO and OCFO leadership with staff in various programs across the Conservancy; as well as potentially with donors, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

RESPONSIBILITIES & SCOPE

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience. The work is diversified and may not always fall under established practices and guidelines.


• Work within scope of program’s strategic goals


• Coordinate projects with several variables. Work within a defined timeline and budget.


• Demonstrate sensitivity in handling confidential information.


• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.


• May act as a resource to others to solve problems and act in supervisor’s stead when instructed.


• Refer difficult questions and unusual problems to supervisor.


• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.


• May occasionally travel or be asked to work outside of normal business hours.

We’re Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.


• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems.


• Ability to use existing technology to achieve desired results.


• Experience interpreting guidelines to achieve desired results.


• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.


• Strong organization skills, accuracy, and attention to detail.

What You’ll Bring:

• Bachelor’s degree and 2 years’ experience or equivalent combination.


• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.


• Experience generating reports and interpreting data.


• Experience in business writing, editing, and proofreading.


• Experience organizing time and managing diverse activities to meet deadlines.


• Experience working across teams and communicating with a wide range of people

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $67,056- $77,990. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science‑based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience.

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non‑profit into one of the most effective and wide‑reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well‑being benefits. Learn more about our Benefits and Perks here.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role.

The Nature Conservancy is an Equal Opportunity Employer.

Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture.

Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [e-mail] with Request for Accommodation in the subject line.