Executive Assistant - Finance

ElevenLabs; San Francisco, Northern (CA, KY); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Innovative culture

Growth opportunities

Professional development stipend

Annual offsite travel

Co-working stipend

Job summary

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the

Qualifications

• Experience supporting multiple senior executives in a high-velocity environment.
• Strong organizational skills with ability to manage priorities and timelines.
• Excellent written and verbal communication with diverse stakeholders.
• Proven judgement and problem-solving skills.
• Fluency with AI tools and ability to automate work.
• High emotional intelligence and discretion with sensitive info.
• Fluency in English.

Responsibilities

• Own calendars and time allocation for finance leadership team.
• Prepare executives for meetings: pre-reads, context, and the decision needed.
• Capture actions out of meetings and chase them to completion.
• Triage executive inboxes and draft correspondence.
• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting.
• Run discrete projects: board logistics, executive travel, offsites, and the finance team's operating cadence.

Skills

Executive support

Organization

Communication

Problem-solving

AI tools

Discretion / EI

English fluency

Tools

Calendar automation tools

Job description

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always. We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:

• Own calendars and time allocation for finance leadership team, making trade-off calls independently against stated priorities

• Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions

• Capture actions out of meetings and chase them to completion

• Triage executive inboxes and draft correspondence

• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting

• Run discrete projects: board logistics, executive travel, offsites, and the finance team's operating cadence

Requirements

• Experience supporting multiple senior executives in a high-velocity environment

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• Proven judgment and problem-solving skills

• Fluency with AI tools and a track record of automating your own work - come ready to show what you've built

• High emotional intelligence and discretion - trusted with sensitive information

• Fluency in English

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.