Executive Assistant

Elevenlabs; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Discretionary stipend

Annual offsite

Co-working stipend

Learning & development stipend

Job summary

ElevenLabs is an AI research and product company redefining how we interact with technology. We move fast with high-trust leadership and a culture that values impact over titles, AI-first approaches, and global collaboration.

The role focuses on being the operational backbone for senior leadership, handling calendars, logistics, and day-to-day admin to enable leadership to focus on high-priority work. We seek a candidate who thrives in dynamic environments, communicates effectively with

Qualifications

• Experience supporting multiple senior executives in a fast-paced environment.
• Exceptional written and verbal communication with diverse stakeholders.
• Strong ability to manage competing priorities and shifting timelines.

Responsibilities

• Own calendars and time allocation for finance leadership team; make independent trade-off calls.
• Prepare executives for meetings with pre-reads, context, and decisions needed (board/investor sessions).
• Capture actions from meetings and drive them to completion.

Skills

Executive support

Organization

Communication

Judgment & problem-solving

AI tools automation

Emotional intelligence

English fluency

Job description

About ElevenLabs

ElevenLabs is an AI research and product company transforming how we interact with technology.

We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always.
We have expanded from voice into three main platforms:

• ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale.

• ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages.

• ElevenAPI gives developers access to our leading AI audio foundational models.

Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don't have job titles. Instead, it's about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You'll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what's possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you're not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.

In this role, you will:

• Own calendars and time allocation for finance leadership team, making trade-off calls independently against stated priorities

• Prepare executives for every meeting: pre-reads, context, and the decision needed - including board and investor sessions

• Capture actions out of meetings and chase them to completion

• Triage executive inboxes and draft correspondence

• Automate the mechanical parts of the role - briefing prep, triage, scheduling, recurring reporting

• Run discrete projects: board logistics, executive travel, offsites, and the finance team's operating cadence

Requirements

• Experience supporting multiple senior executives in a high-velocity environment

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• Proven judgment and problem-solving skills

• Fluency with AI tools and a track record of automating your own work - come ready to show what you've built

• High emotional intelligence and discretion - trusted with sensitive information

• Fluency in English

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.