Executive Assistant, Film & TV Development (On-Site LA)

Bertelsmann; California (MO); On-site; USD 50,000 - 61,000; Full time

Job summary

Penguin Random House Media Group in North Hollywood, CA, seeks an Executive Assistant to support senior development executives and manage day-to-day office operations on-site. The role involves heavy calendar management, coordinating meetings, and preparing materials for pitches in a fast-paced publishing and media environment.

The candidate should have at least a year of desk-running experience, exceptional organizational skills, and proficiency with AirTable and Canva, with the ability to work

Qualifications

• Minimum of a year’s experience running a desk at an agency, management company, or production company.
• High level of attention to detail, skilled in managing competing priorities, and ability to produce highly accurate work.
• Strong familiarity with applications like AirTable and Canva.
• Discretion regarding confidential materials.
• Organizational skills and the capability to prioritize and navigate competing deadlines.
• Effective interpersonal communication skills.
• Resourcefulness and ability to anticipate needs.
• Strong follow‑up skills and the dexterity to manage a busy inbox and multiple calendars.
• Able to work both independently and as a member of a team.

Responsibilities

• Manage the day-to-day administration of the office and executive desks, including heavy calendars, scheduling, meeting coordination, lunches, conference calls, incoming and outgoing phone calls, and phone logs.
• Anticipate scheduling and administrative needs, track follow‑ups, and help executives prioritize competing deadlines and responsibilities.
• Read and evaluate books, comics and graphic novels, scripts, treatments, pitches, and writing samples; provide thoughtful creative feedback and coverage as needed.
• Build company and project pitch decks.
• Manage and coordinate incoming and outgoing project submissions and maintain accurate submission logs, project tracking, and related materials.
• Research writers, directors, producers, actors, and potential producing, studio, network, and streaming partners using industry trades, tracking boards, databases, and professional relationships.
• Maintain development reports, project grids, and other internal tracking documents and participate in weekly development meetings.
• Prepare executives for pitches, meetings, and calls by compiling relevant project, company, talent, and marketplace information; track follow‑ups and next steps.
• Monitor industry trades, announcements, and marketplace activity and flag relevant talent, projects, buyers, partners, and trends to the development team.
• Coordinate with PRH publishers, editors, rights teams, and other internal stakeholders to obtain materials and information related to projects under consideration or in development.
• Manage guests and visitors, including providing directions and parking information and greeting guests upon arrival.
• Oversee day-to-day office operations, including coordinating vendors, maintenance and repairs, IT and audio/visual needs, parking, supplies, and facilities-related projects.
• Maintain physical and digital office libraries and files, including books, comics and graphic novels, scripts, company files, and project materials.
• Liaise with other Penguin Random House publishing imprints and divisions regarding publishing contracts, rights information, conventions, book and graphic novel supply, company events, and other internal needs.
• Run occasional business-related errands and provide additional administrative and operational support as needed.

Skills

Calendar management

Administrative support

Discretion

Organizational skills

Interpersonal communication

Problem solving

Driver's license

Tools

AirTable

Canva

Job description

Penguin Random House Media Group in North Hollywood, CA, seeks an Executive Assistant to support senior development executives and manage day-to-day office operations on-site. The role involves heavy calendar management, coordinating meetings, and preparing materials for pitches in a fast-paced publishing and media environment.

The candidate should have at least a year of desk-running experience, exceptional organizational skills, and proficiency with AirTable and Canva, with the ability to work