Executive Assistant – Faith Based Company

LATAM; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Rise Up Kings is seeking an Executive Assistant to support a key leader across sales, operations and administration. You will manage inboxes, calendars across time zones, track deadlines, and help streamline processes to scale the business.

The ideal candidate is detail-oriented, proactive, with strong communication and project management skills. You will partner with marketing and client teams, maintain confidential information, and drive efficient workflows using Google Workspace, Asana, and

Qualifications

• Detail-oriented with excellent accuracy and follow-through.
• Strong project management and task-tracking abilities.
• Experience managing multiple inboxes, calendars, and schedules.
• Excellent verbal and written communication, professional messaging etiquette (English).

Responsibilities

• Manage inboxes for multiple accounts and draft/sent emails.
• Coordinate calendars, meetings, and time-zone aware scheduling.
• Track tasks, deadlines, and deliverables across projects.
• Support development of SOPs, reports, and client communications.

Skills

Detail-oriented

Project management

Inbox management

Communication

Multitasking

Proactive problem solving

Google Suite

Team collaboration

Tools

GHL

Ontraport

Asana

Google Drive

Job description

At Rise Up Kings, we empower men to reach their full potential in faith, family, fitness, and finance. Behind the scenes, we run world-class systems to ensure our events, digital presence, and customer experience operate at the highest level.

We’re seeking a high-performing Executive Assistant to support one of our key leaders in sales, operations, and administrative execution. The ideal candidate is driven, detail-oriented, and proactive — capable of managing multiple priorities while maintaining excellence and speed. This role is crucial in helping the company scale, streamline its systems, and optimize performance across the team.

ROLE OVERVIEW

The Executive Assistant provides high-level administrative and project support to a key leader in a fast-paced environment. This role is ideal for someone who is proactive, extremely detail-oriented, thrives on deadlines and follow-up, and takes pride in keeping leaders organized and focused on their highest priorities.

You will manage inboxes, support ongoing projects, track deadlines, support in client and vendor follow up, and ensure nothing falls through the cracks. This role requires proactive verbal and written communication, strong judgment, and the ability to manage multiple priorities with excellence.

KEY RESPONSIBILITIES

Inbox & Calendar Management

• Manage and organize inboxes for more than one account.
• Prioritize messages, flag urgent items, and draft or respond to emails as directed.
• Ensure timely follow-up on emails, requests, and action items.
• Maintain clear organizational systems so nothing is missed.
• Manage calendars, meetings and communications across time zones.
• Coordinate sales calls, events and internal team schedules.
• Handle CRM management — respond to inquiries, track leads, and ensure fast, professional communication.

Project & Task Management

• Support multiple ongoing projects across initiatives.
• Track tasks, deadlines, and deliverables for all projects.
• Follow up with internal team members to ensure completion.
• Maintain project timelines and provide status updates as needed.
• Prepare reports, presentations, and follow-ups for leadership and client meetings.

Follow-Through & Execution

• Own task tracking and ensure commitments are completed on time
• Anticipate needs and proactively surface issues or bottlenecks
• Maintain organized documentation, notes, and action items

General Administrative Support

• Assist with scheduling, coordination, and administrative tasks as needed.
• Support with day-to-day operational needs.
• Maintain a high level of professionalism, discretion, and confidentiality.
• Assist in creating and optimizing sales systems, SOPs, and workflows for scalability.
• Monitor key metrics, track performance, and provide updates on team and client progress.
• Support marketing and sales initiatives (social media, email campaigns, outreach tracking).
• Maintain digital organization for files, documents, and task management tools (Google Drive or Project Management System).
• Protect sensitive business information with discretion and professionalism.

WHAT WE’RE LOOKING FOR

• Highly detail-oriented — you catch mistakes others miss.
• Strong project management and task follow-through abilities.
• Tech-savvy and quick to learn new systems (GHL, Ontraport and Asana experience a plus).
• Excellent verbal and written communication and professional messaging etiquette (English).
• A proactive problem solver who takes initiative without waiting to be told.
• Strong organizational skills with the ability to multitask effectively.
• Strong email and inbox management experience.
• Thrives in a fast-paced environment with many moving parts.
• Proficient and comfortable working inside of the Google Suite of products.
• Alignment with Rise Up Kings’ mission and values and excited to be part of a purpose-driven team.
• Prior experience as an Executive Assistant, Sales Assistant and/or Administrative Support role (3+ years required).