EXECUTIVE ASSISTANT - EXPEMPT POSITION

Southwest Range Services; New Mexico; On-site; USD 42,000 - 65,000; Full time

Job summary

Southwest Range Services in the United States seeks a seasoned administrator to oversee high-level operations and coordinate day-to-day activities. You will liaise with other organizations, advise leadership, train staff and ensure confidential information is handled properly.

The role requires initiative, independent judgment, strong written/oral communication, and proficiency with Microsoft Office and SharePoint. A valid driver's license and ability to work with DoD contracts are preferred.

Qualifications

• Bachelor's degree in related field or equivalent experience.
• Strong written and verbal communication skills.
• Ability to exercise initiative and work with limited supervision.

Responsibilities

• Oversee high level administrative operations of the company.
• Maintain liaison with other organizations and coordinate office workflow.
• Advise supervisory personnel and train administrative staff as assigned.
• Prepare confidential and complex department reports and manage data in databases/SharePoint.

Skills

Administrative leadership

Office procedures

MS Office

SharePoint

Data reporting

Confidential information handling

DoD contracts experience

Education

Bachelor of Arts or Science equivalent

Tools

SharePoint

Microsoft Office

Job description

Southwest Range Services

Oversee high leveladministrative operations of the company. Maintains a close and highlyresponsive relationship to the day‐to‐day activities. Liaison with otherorganizations on such matters as exchange of information and other pertinentmatters. Advises supervisory personnel on administrative matters andadministrative assistants in the execution of their responsibilities. May havesupervisory responsibilities associated with certain assigned duties. Trainsand provides work direction and guidance to others as assigned. Responds andcoordinates requests for information concerning office procedures. Transmitsdirection, policy and decisions of the President and CEO to the variousdepartments/section. Coordination with other contract personnel for statuses onoperations and assigned tasks. Coordinates office workflow to assure the properand timely completion of work. Maintains relevant databases and SharePointlists. Conducts research as required. Prepares various confidential and complexdepartmental reports as assigned utilizing various advanced software programs. Compilesinformation and data for reports and assists in the preparation of statisticaland narrative reports. Reviews reports and correspondence which will be signedby the President and Program Manager for clarity, logic, and completeness. Inspectdocuments, forms, records and other materials for accuracy and completeness.Processes a variety of forms and documents according to established procedures.Coordinates meetings and agendas, arranges travel accommodation and preparescompany expense reports as necessary.

Graduation in related fieldfrom an accredited college or university. Degree in Bachelor of Arts (Humanities,Social and Behavioral Sciences, and Communication) or Bachelor of Science (DataScience, Business Administration, Finance). Must be able to exercise initiativeand independent judgement. Works with limited supervision. Works wellindependently or as a member of a team. Maintains confidentiality of privilegedand sensitive information. Must be able to plan and prioritize work. Must beable to communicate and articulate effectively, both verbally and in writing. Strongcomputer skills and proficient in the use of Microsoft Office Suite (Outlook, Word,Excel, PowerPoint). Must have high level of interpersonal skills to handlesensitive and confidential situations. Must have a valid states driver’slicense. Applicant selected may be subject to a security investigation and mustmeet eligibility requirements for access to classified information.

DESIRED QUALIFICATIONS:

• Experience working on DoD contractsor as DA Civilian
• Experience writing technical documents
• Managementexperience

Equal employment opportunity, including veterans and individuals with disabilities.

PI287028179