Executive Assistant - Executive Services

Harris County; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

The Harris County Attorney's Office is seeking an Executive Assistant to provide high-level support to the Managing Counsel. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities effectively. The Executive Assistant will handle administrative tasks, coordinate meetings, and assist with legal documentation, ensuring smooth operations within the Compliance & Revenue and Property Tax Divisions.

Benefits

Health benefits

Retirement plans

Paid leave programs

Qualifications

• Five years experience supporting attorneys or upper management.
• Ability to work independently and manage multiple projects.

Responsibilities

• Manage the Managing Counsel’s schedule and emails.
• Perform advanced administrative tasks and prepare reports.
• Coordinate complex meetings and events.

Skills

Leadership

Communication

Analytic capabilities

Discretion

Organizational skills

Education

High School diploma or equivalent

Paralegal certificate

Tools

Microsoft Office 365

Westlaw

PDF Editing Software

Job description

The Harris County Attorney's Office (HCAO) seeks an Executive Assistant to provide executive level support to the Managing Counsel of the Compliance & Revenue and Property Tax Divisions. These divisions are responsible for collecting debts owed to the County and enforcement of laws that protect the interests of Harris County. Under moderate supervision, the Executive Assistant will perform delegated substantive and administrative legal work that requires an understanding of legal principles and procedures. The individual in this role must demonstrate the ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

In addition to the ability to earn compensatory time for hours worked in excess of 40 hours per workweek.

Duties and Responsibilities:

• Coordinates and manages the Managing Counsel’s schedule and emails.
• Performs advanced administrative tasks such as developing agendas, preparing attorney case reports, and tracking case status and outcomes.
• Composes reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Maintain professional licenses and perform event registrations.
• Compile data, research facts, and coordinate information retrieval to assist with multifaceted tasks and develop special projects.
• Coordinate and schedule complex meetings, teleconferences, and events on and off-site.
• File and retrieve case documents, records, and reports.
• Answer and respond to calls from Harris County stakeholders, clients and the public on behalf of the Division.
• Electronic filing and service of court pleadings and documents.
• Compose shells of legal documents.
• Handles multiple projects simultaneously while maintaining an effective balance of priority and high productivity.
• Support the recruitment and onboarding process, including training new staff members.
• Assist in the development of processes and procedures.
• Develops and manages relationships with other county departments such as county commissioners, county judge, work groups, and others related to assigned projects.
• Provide executive leadership with travel and expense management.
• Performs other duties as assigned.

Other Duties:

• This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call [phone] or email [e-mail].
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Supporting Job Application Documents:

Applicants should provide a cover letter, resume, and three (3) professional references with their application.

Education and Experience:

• High School diploma or equivalent from an accredited educational institution.
• Five (5) years experience supporting attorneys and/or personnel in upper management (e.g. supervisors, managers, directors).

Knowledge, Skills and Abilities:

• Exhibit good strategic skills, leadership, verbal and written communication skills, and analytic capabilities.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Excellent interpersonal communication skills and ability to communicate and work in a collaborative group.
• Proficiency with technology and legal tools such as Microsoft Office 365, Westlaw, JWEB, DEEDs, and PDF Editing Software.
• Ability to file and retrieve court documents from federal and state electronic filing systems such as Texas e-file and federal ECF/Pacer.
• Demonstrate the ability to work with groups and individuals across the organization.
• Must be able to work without direct supervision, have excellent decision-making, prioritization, and organizational skills.
• Ability to perform complex administrative skills for executive support and exercise good judgment.
• Knowledge of discovery processes and service of process.
• Ability to organize, prioritize assignments to meet deadlines, and manage a heavy caseload.
• Occasional ability to work extended hours to accommodate case load demands.

NOTE:Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume"will not be accepted for qualifications.

• Paralegal certificate; experience in administrative coordination or support of attorneys and/or executive level personnel.

Located in downtown Houston, the Harris County Attorney’s Office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and the Greater Harris County 9-1-1 Emergency Network in all civil matters, including lawsuits. The office also provides legal advice to county officials and employees.

Position Type and Typical Hours of Work:

• This is a full-time position.

• Days and hours of work are typically Monday through Friday, 8:00 AM to 5:00 PM, with occasional weekends and holidays as necessary. Hours may vary based on the business needs of the HCAO.

Work Environment and Physical Demands:

• This job typically operates in a professional office environment, and the individual in this role uses standard office equipment such as computers, printers, scanners/copiers and phones.
• This is largely a sedentary role that requires standing or sitting for prolonged periods, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body, repetitive motions requiring dexterity such as keyboarding that may include the wrists, hands, and/or fingers, communicating with others to exchange concepts and information, problem-solving, decision-making, organization, the ability to read/write, and the ability to manage workplace stressors such as adversarial interactions.

Compensation:

• The base compensation for this position will be determined on the candidate’s qualifications and the pay of other employees in the job function. Total compensation includes attractive paid leave programs, health benefits, and retirement plans.
• In addition, the position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek, consistent with Harris County personnel policies and procedures.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.