Executive Assistant - EA SPORTS

Global Sports Jobs Limited; Orlando (FL); Hybrid; USD 70,000 - 95,000; Full time

Job summary

EA SPORTS in Orlando is seeking an experienced Executive Assistant/Production Coordinator to support the leadership team with day-to-day operations, calendar management, travel planning, and project coordination.

Based at the Orlando office with a hybrid model, you will handle confidential information, coordinate internal and external partners, and help maintain a highly productive, organised environment.

Qualifications

• 4+ years in executive administration, production coordination, or hybrid leadership support.
• Ability to manage multiple priorities with calm under pressure.
• Excellent written and verbal communication with discretion on confidential matters.

Responsibilities

• Manage complex calendars for senior leaders across multiple time zones.
• Serve as point of contact for internal and external partners on behalf of leaders.
• Coordinate domestic and international travel, expenses, and logistics.
• Plan team events, offsites, and partner meetings with end-to-end logistics.
• Provide on-site operational support for studio initiatives and projects.
• Assist with onboarding, vendor coordination, I-Procurement, PCARD and software license management.
• Handle confidential information with absolute discretion.
• Collaborate with EA/Production Coordinator team to drive operational efficiency.

Skills

Calendar management

Organizational skills

Communication skills

Discretion

Tools

Microsoft Office Suite

Google Workspace

Slack/Teams

Oracle

Chrome River

Job description

About the Role

The role supports members of the leadership team in their day-to-day operations. Working at the intersection of leadership support and studio operations, it involves anticipating needs, ensuring seamless execution, and maintaining an organised, highly productive environment for the team.

Key Responsibilities

• Manage complex, dynamic calendars for senior leaders with high attention to detail and shifting priorities across multiple time zones, and follow up on action items.
• Serve as point of contact for internal and external partners on behalf of supported leaders.
• Coordinate domestic and international travel, expenses, and logistical support.
• Plan team events, offsites, and partner meetings, managing end-to-end logistics, catering, setup, and teardown.
• Provide on-site operational support for studio initiatives and special projects.
• Support onboarding, vendor coordination, I-Procurement, corporate purchasing card (PCARD) management and software licence management.
• Handle confidential information with absolute discretion and professionalism.
• Collaborate closely with other Executive Assistant and Production Coordinator team members to drive operational efficiency.

Required Experience & Qualifications

• 4+ years of experience in executive administration, production coordination, workplace operations, or hybrid operational support for senior leadership.
• Proven ability to manage multiple complex priorities, maintain calm control under pressure, and rapidly adapt in a fast-paced environment.
• Strong organisational, problem-solving, and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills with impeccable discretion regarding confidential matters.
• Customer-focused mindset dedicated to creating a high-quality employee and studio experience.
• Proficiency with Microsoft Office Suite, Google Workspace, collaboration tools (Slack/Teams), Oracle and Chrome River expense management systems.

Workplace

Based at the Orlando office with a hybrid work model; expected in-office a minimum of 3 days a week (Tuesday/Wednesday/Thursday), with flexibility for up to 5 days and occasional travel as needed.

About the Company

EA SPORTS is one of the leading sports entertainment brands in the world, featuring top-selling videogame franchises, award-winning interactive technology, fan programs, and cross-platform digital experiences. We create connected experiences that ignite the emotion of sport through industry-leading games, including Madden NFL, EA Sports FC, NHL, and EA SPORTS UFC.