Executive Assistant, DFC

Socket.dev; Washington (District of Columbia); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Healthcare benefits

Competitive compensation

Equal opportunity employer

Job summary

Dexis is seeking an Executive Assistant to provide critical administrative support to Senior Leadership in a U.S. government agency. The role is onsite five days per week at Agency Headquarters in Washington, DC.

You will organize meetings, coordinate travel, draft correspondence, manage records, and liaise with stakeholders to ensure timely processing of workloads and deadlines. Strong written and verbal communication are essential.

Qualifications

• 3 years’ experience providing administrative support in a federal environment.
• Detail oriented, flexible, and able to manage multiple tasks and deadlines.
• Excellent verbal and written communication and grammar.
• Able to work with minimal supervision in a high pace environment.

Responsibilities

• Organizing and prioritizing a high incoming flow of work for the Senior Leader and/or their office.
• Responding to and scheduling requests for meetings, invitations, and requests to participate at special events, booking official appointments and meetings.
• Greeting and escorting guests at Agency Headquarters.
• Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses.
• Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office.
• Managing incoming and outgoing communications, including email, phone calls, and mail.
• Assisting with travel coordination and voucher processing for the office.
• Maintaining records and databases, including tracking projects and deadlines.
• Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office.
• Process internal ethics clearances for speakers’ participation at events or widely attended gatherings.

Skills

Administrative support

Federal environment

Bilingual English/Spanish or English/葡

Education

Bachelor of Arts in Business Administration

Job description

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency. This position requires onsite presence 5 days per week.

Responsibilities

• Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
• Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
• Greeting and escorting guests at Agency Headquarters
• Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
• Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
• Managing incoming and outgoing communications, including email, phone calls, and mail
• Assisting with travel coordination and voucher processing for the office
• Maintaining records and databases, including tracking projects and deadlines
• Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
• Process internal ethics clearances for speakers’ participation at events or widely attended gatherings

Qualifications

• 3 years’ experience providing administrative support in a federal environment.
• Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
• Excellent verbal and written communication and grammatical skills.
• Candidate must be able to perform with minimal supervision in a high pace environment.

Preferred Qualifications

• A Bachelor of Arts in Business Administration.
• Bilingual English/Spanish or English/Portuguese.

Work Environment Requirements

• This contract does not allow for work to take place outside of agency headquarters. There will be no “telework” or “remote work.”
• The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
• The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
• No travel is anticipated as part of this contract.

Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.

Dexis pay range for this role: $60,000 — $60,000 USD

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

• As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.