Travel Assistant

Dexis; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Dexis is seeking a Travel Assistant to support the U.S. International Development Finance Corporation's official travel program. The role involves travel administration, voucher review, and compliance support for domestic and international official travel.

On-site work is required five days per week. Qualified candidates will have at least four years of professional experience in travel programs, strong Excel skills, and the ability to handle sensitive information with discretion. U.S.

Qualifications

• High school diploma or equivalent.
• Minimum four (4) years of professional experience.
• Minimum three (3) years of experience supporting official travel programs, travel administration, vouchers, travel authorizations, expense reimbursement, or related functions.
• Experience reviewing travel documentation, receipts, invoices, and expense claims.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong customer service and communication skills.
• Ability to handle sensitive financial and personal information with discretion.
• U.S. citizenship.
• Ability to obtain and maintain a Public Trust clearance.
• Ability to work onsite 5 days per week with no exceptions for telework.

Responsibilities

• Provide guidance on official travel policies and procedures.
• Assist travelers with travel authorizations and documentation.
• Review travel authorizations and vouchers for accuracy and compliance.
• Verify reimbursement eligibility and supporting documentation.
• Support government travel charge card administration and monitoring.
• Coordinate with travel management companies, vendors, and auditors.
• Reconcile travel expenses and maintain financial records.
• Prepare recurring and ad hoc reports, trackers, and management data.
• Assist travelers with itinerary changes, cancellations, and travel issues.
• Maintain compliance with federal travel regulations and agency policies.

Skills

Customer service

Travel administration

Communication skills

Discretion with data

On-site work

Education

High school diploma

Bachelor's preferred

Tools

Microsoft Excel

Travel management systems

Expense reimbursement systems

Job description

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About The Position

Dexis is seeking Travel Assistants to support the U.S. International Development Finance Corporation's official travel program. The Travel Assistant will provide travel administration, traveler support, voucher review, travel-card management, reconciliation, reporting, and compliance support for domestic and international official travel. This position is onsite 5 days per week with no exceptions for telework.

This position is contingent upon contract award.

Responsibilities

• Provide guidance on official travel policies and procedures.
• Assist travelers with travel authorizations and documentation.
• Review travel authorizations and vouchers for accuracy and compliance.
• Verify reimbursement eligibility and supporting documentation.
• Support government travel charge card administration and monitoring.
• Coordinate with travel management companies, vendors, and auditors.
• Reconcile travel expenses and maintain financial records.
• Prepare recurring and ad hoc reports, trackers, and management data.
• Assist travelers with itinerary changes, cancellations, and travel issues.
• Maintain compliance with federal travel regulations and agency policies.

Qualifications

• High school diploma or equivalent.
• Minimum four (4) years of professional experience.
• Minimum three (3) years of experience supporting official travel programs, travel administration, vouchers, travel authorizations, expense reimbursement, or related functions.
• Experience reviewing travel documentation, receipts, invoices, and expense claims.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong customer service and communication skills.
• Ability to handle sensitive financial and personal information with discretion.
• U.S. citizenship.
• Ability to obtain and maintain a Public Trust clearance.
• Ability to work onsite 5 days per week with no exceptions for telework.

Preferred Qualifications

• Associate's or bachelor's degree in business, finance, travel management, accounting, or related field.
• Experience applying Federal Travel Regulations (FTR).
• Experience with government travel systems and travel card programs.
• Experience supporting executive-level travelers.

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.