Executive Assistant, DFC, New York City

Dexis; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Dexis is seeking an Executive Assistant to provide high-level administrative support to senior leadership within a U.S. government agency.

The role requires organizing a steady flow of tasks, coordinating meetings and travel, greeting guests at headquarters, and maintaining records and deadlines. The successful candidate will have at least 3 years of federal-level administrative experience, strong communication skills, and the ability to work with minimal supervision in a fast-paced environment.

Qualifications

• 3 years’ experience providing administrative support in federal or equivalent environments.
• Detail oriented with ability to handle multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Ability to operate with minimal supervision in a high-paced environment.
• Must be able to obtain and maintain a Public Trust Clearance.

Responsibilities

• Organize and prioritize a high flow of work for Senior Leader and office.
• Schedule meetings, invitations, and participation in events; book official appointments.
• Greet and escort guests at Agency Headquarters.
• Maintain a control system for workload and correspondence to ensure timely responses.
• Draft and proofread correspondence, reports, and documents for Senior Leader’s office.
• Manage communications including email, phone, and mail.
• Assist with travel coordination and voucher processing.
• Maintain records and databases, track projects and deadlines.
• Coordinate with departments on administrative projects and data calls.
• Process internal ethics clearances for speakers at events.

Skills

Administrative support

Public Trust clearance

Strong communication

Multitasking

Independent work

Education

Bachelor of Arts in Business Administration

Job description

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About The Position

A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.

Responsibilities

• Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
• Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
• Greeting and escorting guests at Agency Headquarters.
• Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
• Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office
• Managing incoming and outgoing communications, including email, phone calls, and mail
• Assisting with travel coordination and voucher processing for the office
• Maintaining records and databases, including tracking projects and deadlines
• Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
• Process internal ethics clearances for speakers’ participation at events or widely attended gatherings

Qualifications

• 3 years’ experience providing administrative support in a federal environment or in other comparable sectors such as state/local government corporate offices, nonprofit organizations, or similar professional settings.
• Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
• Excellent verbal and written communication and grammatical skills.
• Candidate must be able to perform with minimal supervision in a high pace environment.
• Ability to obtain and maintain a Public Trust Clearance.

Preferred Qualifications

• A Bachelor of Arts in Business Administration.
• Bilingual English/Spanish or English/Portuguese.

Work Environment Requirements

• This contract does not allow for work to take place outside of agency headquarters. There will be no “telework” or “remote work.”
• The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
• The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
• Some domestic travel may be needed to/from the DC/NY office as part of this contract.

Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.

Dexis Pay Range For This Role

$80,000—$100,000 USD

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.