Executive Assistant, Development

Michael Page; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Paid time off

403(b) plan

Job summary

Michael Page is seeking an Executive Assistant, Development in Sunset Park to support development activities for a mission-driven nonprofit. You will manage calendars, coordinate meetings, prepare agendas and materials, and handle routine communications to keep priorities on track.

The role requires strong written communication, careful record-keeping, and the ability to handle confidential information while juggling multiple tasks and deadlines in a fast-paced setting.

Qualifications

• Experience managing calendars, scheduling meetings, and coordinating changing priorities.
• Experience preparing meeting materials, notes, correspondence, and presentations.
• Strong written communication skills for clear and professional internal communications.
• Ability to organize records, documents, and action items with care and consistency.
• Comfort handling confidential information with sound judgment.
• Ability to manage multiple administrative tasks and meet deadlines.

Responsibilities

• Manage calendars, meeting requests, and scheduling changes to keep development priorities on track.
• Prepare meeting agendas, materials, and follow-up notes for development-related discussions.
• Coordinate internal communications and respond to routine requests with clear, timely information.
• Maintain files, records, and shared documents so information is easy to locate and use.
• Arrange meetings and coordinate logistics, including rooms, materials, and attendee details.
• Track action items and deadlines, following up with stakeholders to support timely completion.
• Draft and edit correspondence, presentations, and administrative documents as needed.
• Handle administrative tasks that support the Development team's daily work and priorities.

Job description

As a Executive Assistant, Development in Sunset Park, you will provide day-to-day administrative coordination for development work within the Business Services industry. You will help keep schedules, communications, and key materials organized so priorities move forward smoothly.

Our client is a highly respected, mission-driven nonprofit making a meaningful impact across New York City every day. Known for innovation, operational excellence, and a collaborative culture, they connect communities with critical resources while driving large-scale social change. Employees are empowered to contribute to a purpose-driven mission, work alongside passionate professionals, and help create lasting impact for those who need it most.

Description

• Manage calendars, meeting requests, and scheduling changes to keep development priorities on track.
• Prepare meeting agendas, materials, and follow-up notes for development-related discussions.
• Coordinate internal communications and respond to routine requests with clear, timely information.
• Maintain files, records, and shared documents so information is easy to locate and use.
• Arrange meetings and coordinate logistics, including rooms, materials, and attendee details.
• Track action items and deadlines, following up with stakeholders to support timely completion.
• Draft and edit correspondence, presentations, and administrative documents as needed.
• Handle administrative tasks that support the Development team's daily work and priorities.

Profile

A successful Executive Assistant, Development should have:

• Experience managing calendars, scheduling meetings, and coordinating changing priorities.
• Experience preparing meeting materials, notes, correspondence, and presentations.
• Strong written communication skills for clear and professional internal communications.
• Ability to organize records, documents, and action items with care and consistency.
• Comfort handling confidential information with sound judgment.
• Ability to manage multiple administrative tasks and meet deadlines.

Job Offer

• Salary of $70,000 to $85,000.
• Paid time off.
• 403(b) plan.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.