Executive Assistant, Development

Michael Page; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Sunset Park office

Job summary

MPI in Sunset Park, NYC seeks an Executive Assistant to the Development team to provide administrative support for development activities within a mission-driven nonprofit. You will support the Head of Development and the VP, managing calendars, travel, and events while preparing materials for internal and external communications.

The role offers a hybrid working model in Sunset Park and a clear path for long-term growth within a high-profile organization.

Qualifications

• Experience providing executive or senior-level administrative support, ideally within a non-profit organization.
• Experience managing calendars, scheduling meetings, and coordinating priorities.
• Strong written communication skills for preparing professional correspondence and materials.
• Ability to organize documents, maintain records, and manage multiple deadlines.
• Experience coordinating meetings, travel, or event logistics.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage calendars, meetings, and scheduling needs for development-related activities.
• Coordinate meeting materials, agendas, and follow-up items to keep work moving forward.
• Prepare correspondence, presentations, and documents for internal and external communication.
• Maintain accurate records, files, and administrative documentation.
• Coordinate travel arrangements, event logistics, and meeting details as needed.
• Track action items and deadlines, providing timely reminders and updates.
• Handle confidential information with care and professionalism.
• Work closely with team members to coordinate administrative priorities and requests.

Skills

Executive support

Calendar management

Communications

Travel coordination

Discretion

Non-profit experience

Job description

As an Executive Assistant to the Development team, you will provide administrative support for development activities within an externally focused non-profit organization. You will help keep priorities, communications, and day-to-day coordination on track for the team, supporting the Head of Development and the VP directly.

This non-profit organization is working to combat food waste in NYC. Their office in Sunset Park is home to many high-end events and the day to day operations of the Development team.

Description

• Manage calendars, meetings, and scheduling needs for development-related activities.
• Coordinate meeting materials, agendas, and follow-up items to keep work moving forward.
• Prepare correspondence, presentations, and documents for internal and external communication.
• Maintain accurate records, files, and administrative documentation.
• Coordinate travel arrangements, event logistics, and meeting details as needed.
• Track action items and deadlines, providing timely reminders and updates.
• Handle confidential information with care and professionalism.
• Work closely with team members to coordinate administrative priorities and requests.

Profile

A successful Executive Assistant, Development should have:

• Experience providing executive or senior-level administrative support, ideally within a non-profit organization.
• Experience managing calendars, scheduling meetings, and coordinating priorities.
• Strong written communication skills for preparing professional correspondence and materials.
• Ability to organize documents, maintain records, and manage multiple deadlines.
• Experience coordinating meetings, travel, or event logistics.
• Ability to handle sensitive information with discretion.

Job Offer

• Hybrid working model in the beautiful Sunset Park location.
• Excellent long-term career trajectory within a high-profile, mission driven organization.
• Annual base salary of 75,000 to 85,000 USD, based upon experience.
• Comprehensive benefits including health, dental, vision and 401k with a company match (eligible after a year).
• Opportunity to partner with high-end restaurants, events, and celebrities for client facing events.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.