Executive Assistant - Department of Surgery

BMC Company 100; Boston (MA); On-site; USD 63,000 - 88,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Discretionary bonuses

Merit increases

403(b) retirement plan

Job summary

BMCHS is seeking an Executive Assistant in the Surgery Administration department to provide highly skilled administrative support to the Department of Surgery Leadership. Duties include drafting correspondence, preparing presentations and reports, attending meetings, sorting mail and ordering supplies, and coordinating travel with reimbursements.

The role requires strong organizational skills, excellent written and verbal communication, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree required or equivalent experience.
• 5–8 years in office administration with MS Office proficiency.
• 1–2 years in project management, data management, policy research, or related experience preferred.

Responsibilities

• Draft correspondence, prepare presentations and reports for leadership.
• Schedule meetings, coordinate travel arrangements and reimbursements.
• Assist with facilities and IT issues within the department.
• Attend meetings and manage mail and supplies.

Skills

Communication skills

Organizational skills

Multitasking

Written and verbal communication

Education

Bachelor's Degree

Tools

Microsoft Office

PowerPoint

Excel

Word

Access

Job description

POSITION SUMMARY

Provides highly skilled administrative support to the Department of Surgery Leadership. General administrative support includes drafting correspondence, preparing presentations, reports, attending meetings, sorting mail and ordering supplies; schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner. Assist the Administrative Manager with facilities and information technology issues within the Department and other department tasks as assigned.

Position: Executive Assistant

Department: Surgery Administration

Schedule: Full Time

JOB REQUIREMENTS

EDUCATION:

Bachelors Degree in related field is required or a combination of additional experience and training will be considered

EXPERIENCE:

• 5 -8 years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
• 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.

KNOWLEDGE AND SKILLS:

• Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
• Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
• Excellent written and verbal communication skills.
• Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
• High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

Compensation Range:

$62,500.00- $87,500.00 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE : This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans