Executive Assistant, Surgery Chair

Veterans in Healthcare; Boston (MA); Presencial; USD 65.000 - 100.000; Jornada completa

Descripción de la vacante

Beth Israel Deaconess Medical Center in Boston seeks an experienced administrative professional to provide complex support to an executive and oversee special projects. The role requires initiating and organizing systems to manage reports and presentation prep, and is 100% on-site.

The position calls for strong Microsoft Office skills, excellent written and verbal communication, and the ability to handle sensitive information with discretion.

Formación

• Associate’s degree required; bachelor’s degree preferred.
• 5–8 years related work experience.
• Advanced Microsoft applications skills (Outlook, Word, Excel, PowerPoint, Access) and web-based applications.
• Strong written and verbal communication; ability to summarize complex information.
• Ability to work with executives and maintain confidentiality.

Responsabilidades

• Represent executive to internal and external constituents and maintain strategic relationships.
• Research and draft complex memos, letters, and reports.
• Coordinate meetings with community leaders, government agencies, and firms; handle sensitive information.
• Generate reports and verify data validity.
• Manage online appointment schedule and travel arrangements; prepare materials for presentations.

Conocimientos

Outlook

Word

Excel

PowerPoint

Access

Web-based applications

Educación

Associate’s degree

Bachelor’s degree preferred

Herramientas

Microsoft Office Suite

Descripción del empleo

Job Summary

Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations. 100% on‑site role

Essential Responsibilities

• Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization‑wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
• Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
• Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
• Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
• Manages on‑line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

Required Qualifications

• Associate’s degree; Bachelor’s degree preferred.
• 5‑8 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web‑based applications. May produce complex documents, perform analysis and maintain databases.

Competencies

• Written Communications:Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
• Oral Communications:Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
• Knowledge:Ability to demonstrate in‑depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
• Team Work:Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service:Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Pay Range

$65,208.00 USD – $99,840.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

Location

Beth Israel Deaconess Medical Center
175 Deaconess Road, Boston, MA 02215

Job Details

• Employment: Full‑time
• Hours/Week: 40
• Shift: Day
• Category: Administrative / Executive Assistants
• Pay Range: $65,208.00 USD - $99,840.00 USD
• FLSA: Exempt
• Req ID: JR97129

Equal Opportunity and Inclusion

Equal Opportunity Employer/Veterans/Disabled

Beth Israel Lahey Health, including all of its employing entities, are a purpose‑driven, values‑based organization that unites our workforce of people who provide exceptional health care to everyone we serve. All of the employing entities of Beth Israel Lahey Health maintain policies of equal employment opportunity and non‑discrimination in employment.

If you need an accommodation for any part of the application process because of a medical condition or disability, please send an email to [e-mail] to let us know the nature of your request.

Read our full Equal Employment Opportunity (EEO) Policy here.