Executive Assistant - Deal Team

Mission Staffing; New York (NY); On-site; USD 120,000 - 175,000; Full time

Job summary

Mission Staffing represents a leading investment firm in New York City seeking an experienced Executive Assistant to support a senior deal team. The role demands a polished, proactive, highly organized professional capable of thriving in a high-pressure, transaction-driven environment.

Responsibilities include managing complex calendars, coordinating extensive domestic and international travel, supporting board and governance meetings, and building strong relationships with internal and external

Qualifications

• 5–7+ years of Executive Assistant experience supporting a deal team.
• Experience in private equity, investment banking, asset management, or similar financial services.
• Proven ability to support senior investment professionals in a fast-paced environment.
• Exceptional calendar management and complex travel coordination.
• Highly proactive with strong judgment and anticipation of needs.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage shifting priorities and make independent decisions.

Responsibilities

• Provide high-level administrative support to senior investment professionals.
• Manage complex, constantly changing calendars and meeting schedules.
• Coordinate extensive domestic and international travel with itineraries.
• Coordinate meetings with senior executives and portfolio company leadership.
• Support board meetings, governance meetings, and time-sensitive deal activities.
• Manage expenses and other administrative processes with discretion.
• Coordinate conferences, dinners, events, and team initiatives.
• Build relationships with stakeholders and anticipate team needs.
• Provide backup support and collaborate with the broader administrative team.

Skills

Executive EA experience

Deal team support

Calendar management

Travel coordination

Communication skills

Attention to detail

Independent decision-making

Tools

Microsoft Office

Outlook

Job description

Executive Assistant – Private Equity Deal Team | New York City

Our client, a highly regarded and fast-paced investment firm, is seeking an experienced Executive Assistant to support a senior-level deal team in its New York City office.

This is an exciting opportunity for a polished, proactive, and highly organized EA who is comfortable operating in a high-pressure, transaction-driven environment and can confidently manage complex priorities with a high degree of independence.

Key Responsibilities:

• Provide high-level administrative support to senior investment professionals
• Manage complex, constantly changing calendars and meeting schedules
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes
• Coordinate meetings with internal and external stakeholders, including senior executives and portfolio company leadership
• Support board meetings, governance meetings, financial reviews, and other time-sensitive deal-related activities
• Manage expenses and other administrative processes with accuracy and discretion
• Coordinate conferences, dinners, events, and other team initiatives
• Build strong relationships with internal and external stakeholders and proactively anticipate the needs of the team
• Provide backup support and collaborate closely with the broader administrative team

Requirements:

• 5–7+ years of Executive Assistant experience supporting a deal team — REQUIRED
• Prior experience within private equity, investment banking, asset management, or another transaction-oriented financial services environment strongly preferred
• Demonstrated ability to support senior investment professionals in a fast-paced, high-volume environment
• Exceptional calendar management and complex travel coordination skills
• Highly proactive with strong judgment and the ability to anticipate needs
• Excellent organizational skills and meticulous attention to detail
• Ability to manage shifting priorities and make independent decisions
• Strong written and verbal communication skills and a polished, professional demeanor
• Advanced Microsoft Office skills, particularly Outlook and calendar management

Location:

New York City

Schedule:

4x, in-office

This is an excellent opportunity for a seasoned deal team EA who thrives in a demanding, collaborative environment and is looking to join a sophisticated investment platform.