Executive Assistant - Crop Division

gaig; Cincinnati (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

401(k) with company match

Employee stock purchase plan

Commuter benefits

Job summary

Great American Insurance Group is seeking an Executive Assistant to support senior leaders in the Crop Division from our downtown Cincinnati headquarters. The role focuses on strategic and business priorities, ensuring daily operations, communications, meetings, and events are handled efficiently and professionally.

The ideal candidate will have a Bachelor’s degree (preferred), 3–5 years of executive support experience, and strong organizational and communication skills.

Qualifications

• Bachelor’s degree preferred in business or related field.
• 3–5 years of executive or high‑level administrative support experience.
• Strong organizational, planning, project coordination, and event management skills.
• Ability to anticipate needs, maintain confidentiality, and manage multiple priorities.
• Excellent written and verbal communication; ability to build relationships across levels.
• Proficiency with Microsoft 365 apps including Outlook, Teams, PowerPoint and Excel.

Responsibilities

• Serve as primary contact for Crop Division President and senior executives.
• Manage complex calendars, appointments, and time-sensitive priorities.
• Coordinate travel arrangements and related logistics.
• Screen and route correspondence, inquiries, and visitors with discretion.
• Draft and format internal/external communications and presentations.
• Plan division meetings and leadership events, with agendas and logistics.
• Maintain organizational information and records for the Division.
• Coordinate state filings for agent/adjuster training and CE credits.
• Support home office operations and partner with facilities teams.
• Foster a positive workplace culture and cross‑divisional relationships.

Skills

Executive support

Organizational skills

Event management

Planning & scheduling

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft 365 (Outlook, Teams, PowerPoint, Excel)

Job description

Be Here. Be Great. Working for a leader in the insurance industry means opportunity for you. Great American Insurance Group's member companies are subsidiaries of American Financial Group. We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed. With over 30 specialty and property and casualty operations, there are always opportunities here to learn and grow.

At Great American, we value and recognize the benefits derived when people with different backgrounds and experiences work together to achieve business results. Our goal is to create a workplace where all employees feel included, empowered, and enabled to perform at their best.

This position is not eligible for employment visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

The Crop Division of Great American has been helping generations of farmers take control of their risks since 1915. The Division is also one of a select few private companies authorized by the United States Department of Agriculture Risk Management Agency (USDA RMA) to write MPCI policies. With six regional offices throughout the U.S., the teams provide tremendous expertise in the specific needs of farmers and crops.

https://www.greatamericancrop.com/

We are seeking an Executive Assistant to support senior leaders within the Crop Division. This highly visible role serves as a trusted administrative partner, helping leaders stay focused on strategic and business priorities while ensuring daily operations, communications, meetings, and events are handled efficiently and professionally.

Great American’s culture is built on connection, shared learning, and strong relationships. To support this culture, the Executive Assistant will be based at our downtown Cincinnati headquarters and work on-site five days per week.

Essential Job Functions and Responsibilities

• Serve as a primary point of contact for the Crop Division’s President and supports other senior executives, providing proactive and confidential administrative support.
• Manage complex calendars, schedule appointments, and coordinate time-sensitive priorities to promote an efficient flow of work and maximize executive time.
• Coordinate travel arrangements, itineraries, and related logistics as needed.
• Monitor, screen, prioritize, and route correspondence, inquiries, mail, and visitors using sound judgment and discretion.
• Draft, edit, format, and coordinate internal and external communications, reports, executive presentations, and meeting materials, including PowerPoint presentations.
• Plan and coordinate division meetings, employee and agency events, and leadership sessions, including agendas, materials, audiovisual needs, transportation, lodging, and other logistics.
• Maintain accurate organizational information and administrative records for the Division.
• Coordinate state filings for agent and adjuster training courses and continuing education credits.
• Support home office operations, maintain office supplies, and partner with corporate real estate and facilities teams to address workplace needs.
• Help plan and execute activities that strengthen the workplace environment and reinforce a positive company culture.
• Serve as a knowledgeable resource on Crop Division and company administrative policies, procedures, and practices.
• Build effective relationships across the Division and broader organization to help leaders and teams accomplish business objectives.
• Perform other duties and responsibilities as assigned.

Job Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Generally, 3 to 5 years of experience supporting executives or providing high-level administrative support in a corporate environment.
• Strong organizational, planning, project coordination, and event management skills.
• Proven ability to anticipate needs, exercise sound judgment and maintain confidentiality, and manage multiple competing priorities with minimal supervision.
• Exceptional written and verbal communication skills, with strong attention to detail and accuracy.
• Demonstrated ability to build effective working relationships across all levels of an organization.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, and Excel.
• Ability to work on-site at the downtown Cincinnati headquarters five days per week.

Business Unit

Crop

Benefits:

• We offer competitive benefits packages for full-time and part-time employees*.
• Full-time employees have access to medical, dental, and vision coverage, wellness plans, parental leave, adoption assistance, and tuition reimbursement.
• Full-time and eligible part-time employees also enjoy Paid Time Off and paid holidays, a 401(k) plan with company match, an employee stock purchase plan, and commuter benefits.

Compensation varies by role, level, and location and is influenced by skills, experience, and business needs. Your recruiter will provide details about benefits and specific compensation ranges during the hiring process. Learn more at http://www.gaig.com/careers.

*Excludes seasonal employees and interns.