Executive Assistant, Transport Team

Macquarie Global Services; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Health insurance

HSA

Life Insurance

401(k)

EAP

Learning & development

Hybrid/flexible work

Home office equipment reimbursement

Job summary

Macquarie Asset Management's Transport Team is seeking an Executive Assistant to act as trusted partner to senior stakeholders. You will manage complex calendars, coordinate meetings across time zones, and oversee domestic and international travel using Concur, supporting a core group within a high-velocity deal-driven environment.

In this high-visibility role, you will collaborate across regions, support deal-related activities, and identify process improvements.

Qualifications

• 7+ years of experience supporting senior executives (Managing Director or equivalent level)
• Strong ability to manage multiple senior stakeholders with discretion and attention to detail
• Proven proactive, independent problem-solving and high-quality outcomes under pressure

Responsibilities

• Manage complex and dynamic calendars across time zones for senior stakeholders
• Coordinate domestic and international travel using Concur
• Support deal-related activities and cross-region coordination to improve processes and ways of working
• Take ownership of team initiatives including event planning and engagement activities

Skills

Senior executive support

Stakeholder management

Communication

Tools

Concur

Coupa

Microsoft Office

Job description

Join Macquarie Asset Management's Transport Team supporting a group of senior executives within a high performing, deal driven environment. This team operates at pace across complex transactions, offering high visibility, meaningful exposure to senior stakeholders, and the opportunity to act as a true business partner rather than purely in a support role. You will support a core group of executives within a broader team of ~10 professionals, working closely across regions on active transactions and strategic initiatives.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As an Executive Assistant, you will act as a trusted partner to senior stakeholders, managing complex and highly dynamic calendars, coordinating meetings across time zones, and overseeing domestic and international travel through Concur. Beyond core support responsibilities, you will play an integral role in enabling the team's effectiveness, including coordinating across regions, supporting deal related activities, and identifying opportunities to improve processes and ways of working.

This is a high visibility role within a fast-paced environment, where you will build strong relationships across senior stakeholders and contribute to the success of a leading advisory business. You will also have the opportunity to take ownership of team initiatives, including event planning and engagement activities.

In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.

What you offer

• 7+ years of experience supporting senior executives (Managing Director or equivalent level), ideally within financial services, or another fast paced, high-performance environment
• Demonstrated ability to manage multiple senior stakeholders, balancing competing priorities with sound judgment, discretion, and attention to detail
• Strong communication and interpersonal skills, with the ability to build trusted relationships and navigate complex stakeholder environments with professionalism and tact
• Proven ability to operate proactively and independently, solving problems, anticipating needs, and delivering consistently high quality outcomes under pressure
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with tools such as Concur and Coupa

Salary range for this position: $90,000-115,000/year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.

What we offer

At Macquarie, you're empowered to shape a career that's rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Asset Management

Macquarie Asset Management is a leading global asset manager, trusted by institutions, individuals and communities to responsibly manage $A720 billion in assets. MAM provides clients with a diverse range of investment solutions that seek to deliver superior risk-adjusted returns.

All figures as at 30 September 2025, excluding assets acquired by Nomura on 1 December 2025.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.