Administrative Coordinator

Children's Healthcare of Atlanta

Atlanta (GA)

On-site

USD 42,000 - 54,000

Full time

5 days ago

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Job summary

Children’s Healthcare of Atlanta is seeking an administrative support professional to assist departmental leadership in a fast-paced healthcare setting. You will promote efficiency, compliance with policies, and smooth daily operations.

Key duties include calendar maintenance, document preparation, meeting logistics, and coordinating communications across teams. Strong MS Office skills and customer service orientation are essential for success.

Qualifications

Strong verbal and written communication skills.
Excellent organizational abilities and attention to detail.
Experience scheduling multi-stakeholder meetings and coordinating logistics.

Responsibilities

Maintains calendar, schedules appointments, and assists leader with time management.
Types and edits correspondence, maintains files, and disseminates information.
Performs financial administration duties including reconciliation and processing invoices.

Skills

Communication

Organizational skills

Customer service

Microsoft Office

Meeting scheduling

Education

High school diploma or equivalent

Bachelor’s degree in business/healthcare (preferred)

Tools

Microsoft Office

Job description

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Work Shift

Day

Work Day(s)

Shift Start Time

8:00 AM

Shift End Time

4:30 PM

Worker Sub-Type

Regular

Job Description

Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.

Experience

2 years of administrative support role experience in professional office environment

Preferred Qualifications

Bachelor’s degree in business, healthcare, or related field

Education

High school diploma or equivalent

Certification Summary

No professional certifications required

Knowledge, Skills, and Abilities

Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
Proficient in full suite of Microsoft Office and other Windows-based applications
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

Job Responsibilities

Maintains calendar, schedules appointments, and works with leader to manage time.
Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
Screens incoming phone calls and manages relationship with outside vendors and internal staff.
Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's' style guidelines.
Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
Assists with human resource and employee transaction forms and records.
Submits department contracts and coordinates the contract process.
Ensures Payroll/TIME is processed and in compliance with Children’s policies.
May serve on committees as leader/department representative.
Assists management in special departmental projects.
Performs other department-specific duties and other assignments as appropriate.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support

Children's Healthcare of Atlanta

For the bumps, bruises and every curveball in between, go to Children's for that.

Children's Healthcare of Atlanta is Georgia's leading pediatric healthcare system, providing specialized care through three hospitals, urgent care centers, and a commitment to children's health for over 100 years.

Hospitals and Health Care

Company size 10,001+ employees

Company type Nonprofit

Total funding $5.1M Series Unknown

Momentum

Team growth

Momentum

3% in 12 mo

12,046 employees on LinkedIn

Jan 22 Apr 26

Capital

Funding history