Administrative Coordinator

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Administrative Support professional to provide comprehensive support to departmental leadership across a fast-paced healthcare office. The role emphasizes calendar management, correspondence, meeting logistics, and adherence to policies.

The ideal candidate has at least 2 years of administrative experience, strong communication and organizational skills, and proficiency with Microsoft Office.

Qualifications

• 2 years of administrative support experience in a professional office environment.
• Bachelor’s degree in business, healthcare, or related field preferred.

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff by typing and editing correspondence, file maintenance, scheduling appointments, and answering calls.
• Performs financial administration duties including reconciliation of cash activities and expense reports.
• Screens calls and manages relationships with vendors and internal staff.
• Prepares minutes, agendas, and coordinates meeting materials and conference room setup.
• Acts as office administrator to order stock, liaise with departments/vendors, and support quality management.
• Creates/edits documents using PowerPoint, Excel, and Word in line with Children’s style guidelines.
• Assists with budget preparation and tracking of related expenses.
• Supports HR and employee transaction forms and records.
• Submits department contracts and coordinates contract processes.
• Ensures Payroll/TIME compliance with policies.
• May serve on committees as department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties as needed.

Skills

Communication

Organization

Customer Service

Interpersonal Skills

Education

High school diploma or equivalent

Bachelor’s degree in business, healthcare, or related field

Tools

PowerPoint

Excel

Word

Microsoft Office

Windows OS

Job description

Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here.

Work Shift

Day

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time

8:00 AM

Shift End Time

4:30 PM

Worker Sub-Type

Regular

Job Description

Provides a wide range of administrative support to departmental leadership. Promotes efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.

Experience

• 2 years of administrative support role experience in professional office environment

Preferred Qualifications

• Bachelor’s degree in business, healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Proficient in full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Supports management staff or department by typing and editing correspondence, file maintenance, document reproduction, scheduling appointments, disseminating departmental information, and answering telephone (answering callers' questions and providing requested information as necessary).
• Performs financial administration duties that may include reconciliation of cash activities and financial spending transactions on a monthly basis and input/submission of expense reports and invoices for payment.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• Prepares and disseminates department and committee minutes/agenda and other meeting materials in a timely manner, and coordinates conference room scheduling and setup of meetings.
• Acts as office administrator to order and stock supplies, perform record-keeping, act as liaison to other departments and/or vendors, and perform quality management functions as necessary.
• Creates and edits documents using PowerPoint, Excel, and Word, while ensuring documents adhere to Children's' style guidelines.
• Assists with the preparation and auditing of the departmental or project budget(s) and tracking/monitoring of related expenses.
• Assists with human resource and employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME is processed and in compliance with Children’s policies.
• May serve on committees as leader/department representative.
• Assists management in special departmental projects.
• Performs other department-specific duties and other assignments as appropriate.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support