Executive Assistant & Corporate Operations Lead

SMITH & LOVELESS INC; Lenexa (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

SMITH & LOVELESS INC in Lenexa, Kansas seeks an experienced executive administrative assistant to support the CEO and EVP/President of the International Division. The role includes calendar management, travel coordination, and confidential document handling.

Responsibilities include processing payroll-related tasks, notarizing documents, reviewing correspondences, and preparing for executive performance reviews. Strong English, discretion, and organizational skills are essential.

Qualifications

• Executive level administrative assistant experience required.
• Strong grammar and excellent written/verbal communication.
• Ability to handle sensitive and confidential information.

Responsibilities

• Interfaces with executive visitors and screens calls.
• Maintain CEO and executive calendars; coordinate with CEO daily.
• Prepare travel itineraries and review travel expenses.
• Process payroll related tasks and maintain logs.
• Notarize documents and manage corporate seals.
• Review correspondences, draft letters, and maintain confidentiality.
• Assist in preparing for executive performance reviews.
• Handle time cards for department staff and coordinate with payroll.

Skills

Executive support

Calendar management

Travel coordination

Payroll processing

Notary

Education

High School Diploma or GED

Some College (English emphasis)

Tools

MS Office

Job description

SMITH & LOVELESS INC in Lenexa, Kansas seeks an experienced executive administrative assistant to support the CEO and EVP/President of the International Division. The role includes calendar management, travel coordination, and confidential document handling.

Responsibilities include processing payroll-related tasks, notarizing documents, reviewing correspondences, and preparing for executive performance reviews. Strong English, discretion, and organizational skills are essential.