Executive Assistant & Corporate Front Office Receptionist

Verra Mobility Corporation; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in smart mobility is seeking an Executive Assistant & Corporate Front Office Receptionist to provide high-level support and ensure seamless operations at their corporate headquarters. The ideal candidate will excel in communication, organization, and problem-solving, creating a welcoming environment for clients and visitors while managing administrative tasks efficiently.

Qualifications

• Minimum of 3 years as an Executive Assistant.
• Expert-level written and verbal communication skills.

Responsibilities

• Manage day-to-day administrative operations and executive calendars.
• Greet and assist office visitors professionally.
• Prepare and track expense reports.

Skills

Communication

Organizational Skills

Problem Solving

Education

Equivalent Education

Tools

Microsoft Office

Job description

Who we are…

Verra Mobility is a global leader in smart mobility. We develop technology-enabled solutions that help the world move safely and easily. We are fostering the development of safe cities, working with police departments and municipalities to install over 4,000 red-light, speed, and school bus stop arm safety cameras across North America. We are also creating smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for over 8.5 million vehicles. And we are a leading provider of connected systems, processing nearly 165 million transactions each year across 50+ individual tolling authorities.

Position Overview

Verra Mobilityis seeking a highly professional, proactive and detail-oriented Executive Assistant & Corporate Front Office Receptionist to join our team. Serving as the primary representative of the company, you will create a welcoming and professional first impression for employees, clients, and visitors. This role will ensure seamless operations at our corporate headquarters while providing high-level executive support. The ideal candidate will be a proactive problem solver with exceptional organizational skills, strong communication abilities, and a commitment to excellence in customer service.

Essential Responsibilities

Executive Assistant Duties:

• Partner with the executive team members to manage day-to-day administrative operations, drive key initiatives, and streamline administrative processes across departments.
• Partner with senior leadership to ensure optimal organization of key company operating initiatives such as, company meetings, board meetings, and ad hoc working sessions.
• Manage overall leadership team calendars, including overseeing meeting coordination from sending invites, securing meeting spaces and follow up correspondence.
• Support coordination and calendar efforts for team events, assist with logistics for team-specific onboarding, event planning, and travel coordination
• Can work seamlessly across internal departments, supporting the broader senior leadership team on key initiatives or special projects
• Make travel arrangements, prepare detailed itineraries, and provide needed confirmations.
• Plan and execute special projects such as departmental or company events, offsite meetings, and team-buildings.
• Prepare and track expense reports, including reconciliation of all credit card receipts

Corporate Front Office Receptionist Duties:

• Be the first impressions greeter for Verra Mobility’s Global Headquarters Front Desk
• Greet and announce office visitors in a professional manner.
• Assist visitors with questions and/or requests, issue and administer visitor badges and maintain corporate security sign-in and sign-out logs.
• Manage incoming calls with professionalism, directing them appropriately, assisting with inquiries, and overseeing voicemail messages.
• Accept, log, and sign for deliveries and distribute packages as well as prepare FedEx/package shipments.
• Setup, direct, receive, and/or clean up food orders for meetings.
• Scanning, filing, and emailing documents as needed.
• All other duties as assigned. Services will be on-site.

Qualifications

• Minimum of 3 years as an Executive Assistant (or equivalent education) with intermediate knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint) and proficiency in office technologies such as printers and scanners.
• Expert-level written and verbal communication skills across all levels, fostering strong relationships with internal leaders, employees, and external partners.
• Demonstrated ability to maintain discretion and handle sensitive information responsibly.
• Strong organizational skills with the ability to manage multiple priorities, work independently, and thrive under pressure.
• Exceptional attention to detail and a proactive approach to problem-solving with a positive, can-do attitude.

Verra Mobility Values

An ideal candidate for this role naturally works in alignment with the Verra Mobility Core Values:

• Own It.We focus on high performance and drive toward breakthrough outcomes. Our employees ensure accountability, optimize and align work, focus on the customer, and cultivate innovation.
• Do What’s Right.We champion integrity and good character. Our team members model ethical behavior, demonstrate good judgment and are courageous.
• Lead with Grace. We express humility and compassion, and we are authentic and candid. Our employees demonstrate self-awareness, care for others, instill trust, and communicate effectively.
• Win Together. We believe in growing and inspiring people together. We seek people who collaborate, value differences, think and act globally, foster an engaging work environment, and recognize and develop others.

With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice

Verra Mobility is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

.