Executive Assistant Corporate Development

Macquarie Bank Limited; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Join a dynamic and supportive team as an Executive Administrative Assistant in New York. In this role, you will support senior leaders in the Corporate Development division, managing calendars, coordinating travel, and processing expenses. This position offers a unique opportunity to gain exposure to a variety of business activities while contributing to a collaborative environment that values diverse perspectives. If you are proactive, organized, and eager to make an impact, this is the perfect opportunity to advance your career in a leading global financial services group.

Qualifications

• Extensive experience in calendar management and travel arrangements.
• Proficient in processing purchase orders and managing expense claims.

Responsibilities

• Manage calendars, process expenses, and coordinate travel for senior executives.
• Collaborate with teams and support ad-hoc projects and events.

Skills

Calendar Management

Travel Coordination

Expense Processing

Time Management

Event Coordination

Tools

Coupa

Concur

Job description

Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Corporate Development division. In this role, you will gain exposure to a wide variety of business activities while showcasing your positive, confident, proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone, regardless of role, contributes ideas and drives outcomes.

What role will you play?

• Primary responsibilities include calendar management, expense and invoice processing via Coupa, and travel coordination (domestic and international) for senior executives using Concur.
• Collaborate with other Executive Assistants and executives across multiple teams to support their success.
• Participate in various ad-hoc projects, such as coordinating team events.

Salary range for this position: $80,000 - $110,000 per year. Actual salary may vary based on experience, tenure, market data, performance, sector, and location. The position may also be eligible for an annual discretionary incentive.

What you offer

• Extensive calendar management, including scheduling meetings, resolving conflicts, and booking rooms and catering.
• Complex travel arrangements, including itineraries, flights, hotels, transportation, and visas.
• Processing purchase orders and invoices on Coupa, and managing expense claims via Concur, ensuring deadlines are met.
• Preparing and coordinating documents for meetings, including printing, binding, and scanning.
• Supporting general administration tasks, such as organizing large-scale departmental events.

We welcome applicants inspired to build a better future with us. If you're excited about this role or working at Macquarie, we encourage you to apply.

About Macquarie Asset Management

Macquarie Asset Management is a global asset manager committed to delivering positive impact. Trusted by institutions, pension funds, governments, and individuals, we manage billions in assets worldwide. We provide expertise across capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Our commitment to diversity, equity, and inclusion

We are dedicated to fostering a diverse, equitable, and inclusive work environment. Macquarie provides equal opportunities regardless of race, religion, gender, sexual orientation, age, disability, veteran status, genetic information, marital status, or gender identity. We also aim to provide reasonable accommodations during recruitment and employment. Please inform us during the application process if you need support.