Executive Assistant & Contract Administrator (Healthcare)

Hemet Global Medical Center; Corona (CA); Hybrid; USD 94,000 - 114,000; Full time

Job summary

KPC Health in Corona, CA is seeking an experienced Executive Assistant – Contract Administrator to support senior leadership across the healthcare system. You will manage calendars, coordinate Board and leadership meetings, and handle contract documents with confidentiality.

Proficiency with MediTract and strong governance experience are essential. The role requires a Bachelor's degree in a related field, with a preference for a Paralegal credential, and 10+ years supporting C-suite executives

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Paralegal credential preferred; without it, 10+ years of EA experience with C-suite in healthcare.
• Experience with healthcare contract administration, legal docs, regulatory compliance, and governance.

Responsibilities

• Provide executive administrative and operational support to senior leadership, including calendar management and meeting coordination.
• Coordinate high-level meetings (Board, exec leadership, physicians) with logistics and follow-up.
• Draft/review NDAs, physician/consulting agreements, BAAs, amendments and other contracts with stakeholders.
• Oversee MediTract contract workflows: maintain records, monitor statuses, and train users.
• Coordinate projects and strategic initiatives across facilities and corporate departments.
• Prepare executive reports, presentations, and correspondence for leadership.
• Serve as liaison between executive leadership, physicians, legal counsel, facilities, vendors, and external partners.

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Project coordination

Education

Bachelor's degree in Business Administration/Healthcare Admin/Legal studies

Paralegal certificate or degree preferred

Tools

MediTract

Job description

KPC Health in Corona, CA is seeking an experienced Executive Assistant – Contract Administrator to support senior leadership across the healthcare system. You will manage calendars, coordinate Board and leadership meetings, and handle contract documents with confidentiality.

Proficiency with MediTract and strong governance experience are essential. The role requires a Bachelor's degree in a related field, with a preference for a Paralegal credential, and 10+ years supporting C-suite executives