SR Executive Assistant - Contract Adminstrator

Hemet Global Medical Center; Corona (CA); On-site; USD 94,000 - 114,000; Full time

Job summary

KPC Health in Corona, CA is seeking an experienced Executive Assistant – Contract Administrator to support senior leadership across the healthcare system. You will manage calendars, coordinate Board and leadership meetings, and handle contract documents with confidentiality.

Proficiency with MediTract and strong governance experience are essential. The role requires a Bachelor's degree in a related field, with a preference for a Paralegal credential, and 10+ years supporting C-suite executives

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Paralegal credential preferred; without it, 10+ years of EA experience with C-suite in healthcare.
• Experience with healthcare contract administration, legal docs, regulatory compliance, and governance.

Responsibilities

• Provide executive administrative and operational support to senior leadership, including calendar management and meeting coordination.
• Coordinate high-level meetings (Board, exec leadership, physicians) with logistics and follow-up.
• Draft/review NDAs, physician/consulting agreements, BAAs, amendments and other contracts with stakeholders.
• Oversee MediTract contract workflows: maintain records, monitor statuses, and train users.
• Coordinate projects and strategic initiatives across facilities and corporate departments.
• Prepare executive reports, presentations, and correspondence for leadership.
• Serve as liaison between executive leadership, physicians, legal counsel, facilities, vendors, and external partners.

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Project coordination

Education

Bachelor's degree in Business Administration/Healthcare Admin/Legal studies

Paralegal certificate or degree preferred

Tools

MediTract

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time KPC CORONA, Corona, CA, US

7 days ago Requisition ID: 1540

Salary Range: $93,600.00 To $114,400.00 Annually

Location: Corporate Office
Department: Executive Office
Reports to: Corporate Chief Executive Officer / Chief of Staff / Corporate Chief Medical Officer
Status: Full-Time | Exempt

SUMMARY

KPC Health is seeking an experienced, highly organized, and professional Executive Assistant – Contract Administrator to provide executive-level administrative, legal, and operational support to senior leadership in a dynamic healthcare environment. This role serves as a trusted partner to executive leadership, supporting strategic initiatives, corporate governance, contract administration, and executive operations across a multi-hospital healthcare system.

The ideal candidate will have exceptional communication and organizational skills, thrive in a fast-paced environment, and possess the ability to manage highly confidential information with discretion and professionalism.

REQUIREMENTS

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Legal Studies, Public Administration, or a related field or equivalent applicable experience.
• Paralegal Certificate or Degree preferred; candidates without a paralegal credential must possess a minimum of 10 years of progressively responsible Executive Assistant experience supporting C-suite executives in a healthcare organization.
• Demonstrated experience with healthcare contract administration, legal documentation, physician agreements, consulting agreements, regulatory compliance, and executive governance.
• Proven ability to manage highly confidential information and support executive leadership in a complex healthcare environment.

Preferred Skills

• Healthcare contract administration and legal documentation
• Understanding of healthcare regulatory standards, accreditation requirements, and compliance processes
• Experience with MediTract or similar contract management systems
• Executive calendar and project management
• Board and executive meeting coordination
• HIPAA compliance and healthcare regulations
• Excellent written and verbal communication skills
• Strong organizational, analytical, and problem-solving abilities

DUTIES AND RESPONSIBILITIES

• Provide direct administrative and operational support to executive leadership, including calendar management, meeting coordination, travel arrangements, and executive communications.
• Coordinate Board, Executive Leadership, physician, strategic planning, and other high-level meetings, including scheduling, logistics, materials, and follow-up activities.
• Draft, prepare, review, and coordinate Non-Disclosure Agreements (NDAs), physician agreements, consulting agreements, Business Associate Agreements (BAAs), amendments, and other legal and contractual documents in collaboration with appropriate stakeholders.
• Assist with contract administration and oversee contract workflows through MediTract or similar contract management systems. Responsibilities include, but are not limited to:
  • Managing and maintaining system-wide contract records and workflows.
  • Reviewing the contract database to identify duplicate, expired, or potentially conflicting agreements.
  • Monitoring contracts throughout the review, approval, and execution process.
  • Ensuring required contract information, documentation, and approvals are complete and accurate.
  • Providing training and ongoing support to MediTract users across the organization.
  • Assisting with contract tracking, reporting, and system maintenance.
• Coordinate projects, operational priorities, and strategic initiatives across multiple healthcare facilities and corporate departments.
• Prepare executive reports, presentations, meeting materials, correspondence, and other documentation for executive leadership.
• Serve as a primary liaison between executive leadership, physicians, legal counsel, facility leadership, vendors, consultants, and external stakeholders.
• Maintain the highest level of confidentiality and discretion while supporting executive operations, sensitive business matters, contractual activities, and corporate governance.
• Perform other duties and special projects as assigned.