Executive Assistant & Constituent Relations Coordinator

Counterterrorism Education Learning Lab (CELL); Denver (CO); Presencial; USD 68.000 - 86.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision coverage

403(b) retirement plan with employer 2

Generous time-off policies

Descripción de la vacante

Mizel Institute in Denver seeks a hands-on Executive Assistant & Constituent Relations Coordinator to directly support the President & CEO and coordinate donor communications, major events, and special projects. The role blends executive administration, constituent relations, and nonprofit operations in a fast-paced, relationship-driven environment.

You will manage a complex calendar, prepare briefing materials, support governance and community outreach, and help streamline workflows using AI

Formación

• 4+ years of experience in executive assistance, admin coordination, or related field.
• Experience supporting a senior leader or CEO preferred.
• Calendar management, travel planning, and meeting coordination experience.
• Strong writing, proofreading, and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience maintaining donor/constituent records in a CRM.
• Proficiency with Microsoft Office; comfortable with new tech and tools.
• Ability to manage multiple projects independently while collaborating across teams.
• Wlexibility to support evening/weekend events.

Responsabilidades

• Manage the President & CEO's calendar, meetings, travel, and engagements.
• Prepare materials, briefings, and professional documents.
• Support board and external community commitments.
• Serve as point of contact for the Office of the President & CEO.
• Maintain discretion with confidential information.
• Coordinate donor communications and relationship materials.
• Maintain Salesforce records of constituents and meetings.
• Coordinate constituent lists and briefing materials for leadership meetings.
• Support donor communications for Mizel Institute's Annual Event.

Conocimientos

Executive support

Calendar management

Travel coordination

Donor relations

Event coordination

Communication skills

Discretion & judgment

CRM records management

Microsoft Office

Independent collaboration

Educación

Bachelor's degree in Business Administration

Bachelor's degree in Communications

Bachelor's degree in Nonprofit Management

Bachelor's degree in Event Management

Herramientas

Salesforce

CRM systems

AI productivity tools

Descripción del empleo

Executive Assistant & Constituent Relations Coordinator

The Mizel Institute is a Denver-based nonprofit organization committed to developing a more educated, conscientious, and empowered community. Through the work of the Mizel Museum and the Counterterrorism Education Learning Lab (CELL), the Institute brings people together around education, civic responsibility, leadership, community engagement, and public safety.

About the Role

The CELL (Mizel Institute) is seeking an experienced, highly organized, and relationship-oriented professional to provide direct support to our President & CEO while helping coordinate important community relationships, donor communications, major events, and special projects.

This is a hands-on, mid-level position combining executive support, constituent relations, event coordination, and nonprofit operations. It is well suited to someone with experience in executive administration, association or membership operations, constituent relations, development coordination, or event logistics who enjoys managing details and supporting organizational leadership.

This highly visible role offers the opportunity to work closely with executive leadership and interact with board members, donors, government officials, public safety partners, and community leaders. We are looking for someone who is polished, proactive, discreet, and service-minded, with the experience to work independently and the flexibility to collaborate across a small, mission-driven team.

• Manage the President & CEO's complex calendar, meetings, community engagements, and travel arrangements
• Anticipate needs, track priorities and commitments, and ensure timely follow-up
• Prepare meeting materials, briefings, correspondence, and other professional documents
• Support the President & CEO's board and external community commitments
• Serve as a professional and responsive point of contact for the Office of the President & CEO
• Handle confidential and sensitive information with discretion and sound judgment

Constituent & Donor Relations

• Support the President & CEO's relationships with donors, board members, government officials, community leaders, public safety partners, and other key stakeholders
• Coordinate constituent and donor communications, meeting requests, invitations, recognition materials, and stewardship activities
• Maintain accurate Salesforce records of constituent relationships, meetings, correspondence, commitments, and follow-up
• Prepare constituent lists, background information, and briefing materials for leadership meetings and outreach
• Serve as a primary staff member supporting donor communications for Mizel Institute's Annual Event, including correspondence, donor recognition, Salesforce updates, and reporting

Events & Special Projects

• Help coordinate logistics and administrative preparations for major organizational events, donor gatherings, meetings, and community initiatives
• Manage guest lists, invitations, RSVPs, registration information, VIP communications, briefing materials, and event follow-up
• Coordinate with staff, vendors, and external partners to ensure event-related details and deadlines remain on track
• Support select philanthropic initiatives, executive projects, and organizational operations
• Prepare organizational summaries, reports, and materials for leadership review
• Use technology, AI-powered tools, and emerging solutions to improve administrative workflows, research, and communications
• Assist with occasional evening and weekend programs and events

What Success Looks Like

A successful Executive Assistant & Constituent Relations Coordinator is a trusted, dependable professional who helps the President & CEO stay organized, prepared, and focused on organizational priorities.

They anticipate needs, manage details independently, maintain accurate constituent information, and ensure important communications and follow-up happen on time. They are equally comfortable coordinating executive schedules, preparing for high-level meetings, and managing the behind-the-scenes logistics of a major event.

Above all, they bring professionalism, sound judgment, flexibility, and exceptional follow-through to a fast-paced, relationship-driven environment.

Required Qualifications

• 4+ years of relevant professional experience in executive assistance, administrative coordination, constituent relations, development operations, event coordination, nonprofit operations, or a related field
• Demonstrated experience providing administrative support to an executive, senior leader, or leadership team
• Experience managing complex calendars, scheduling meetings, coordinating travel, and tracking multiple priorities
• Excellent organizational skills, attention to detail, responsiveness, and follow-through
• Strong professional writing, proofreading, and verbal communication skills
• Ability to communicate effectively and professionally with executives, board members, donors, community leaders, and other senior-level stakeholders
• Demonstrated discretion and sound judgment when handling confidential or sensitive information
• Experience maintaining CRM, donor, membership, constituent, or other relationship-management records
• Proficiency with Microsoft Office and comfort learning new technology and digital tools
• Ability to manage multiple projects independently while collaborating across departments
• Flexibility to support occasional evening and weekend events

Preferred Qualifications

• Experience directly supporting a CEO, Executive Director, or other senior executive
• Experience coordinating event logistics, such as guest lists, invitations, registration, vendor communications, VIP needs, and event preparation
• Experience in a nonprofit, foundation, cultural organization, development, or relationship-driven professional environment
• Experience supporting donor relations, fundraising, stewardship, or community engagement
• Experience using Salesforce or a comparable CRM platform
• Experience using AI and emerging technologies to support administrative work, communications, research, and workflow efficiency
• Bachelor's degree in Business Administration, Communications, Nonprofit Management, Event Management, or a related field

Work Authorization

Candidates must be legally authorized to work in the United States at the time of application and throughout employment. The Mizel Institute does not provide employment visa sponsorship now or in the future.

• Competitive salary and comprehensive benefits package, including: Medical, Dental, and Vision coverage; HSA/FSA accounts; 403(b) retirement plan with employer match; Life, Short-Term, and Long-Term Disability Insurance
• Generous time-off policies: Vacation, Sick Leave, Holidays, Bereavement, Jury Duty, FMLA, and Military Leave
• Opportunities for professional development and team-building activities

Ready to make an impact?

If you're an experienced, organized, and proactive professional who enjoys supporting executive leadership, building relationships, and making meaningful work happen behind the scenes, we'd love to hear from you.

Please note: All candidates must pass a background check. The Mizel Institute is an equal opportunity employer.