Executive Office Coordinator

JCC Association; City of Niagara Falls (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical and dental insurance

Eight paid holidays + up to 13 Jewish/

Paid vacation

Sick, family, medical, jury duty, bere

Job summary

JCC Association of North America seeks an Executive Office Coordinator to support the President & CEO, Chief of Staff, and Board. The role develops executive materials, coordinates meetings, and drives follow-through on strategic initiatives.

This fast-paced position offers exposure to governance, strategy, and the JCC Movement. Ideal candidates are proactive, detail-oriented, and collaborative, with 4+ years in executive operations, strong MS Office 365 skills, and a passion for the JCC

Qualifications

• Bachelor's degree required.
• 4+ years of experience in executive operations or similar.
• Experience working with CEO/Board and event planning.
• Strong organizational and prioritization skills.
• Proficient in MS Office 365; quick to learn new technologies.

Responsibilities

• Support day-to-day operations of the Executive Office and initiatives.
• Develop executive presentations, briefing materials, and reports.
• Plan and coordinate Board and leadership meetings, agendas, and notes.
• Capture key highlights from travel and stakeholder engagements for follow-up.
• Manage calendar, travel, scheduling, and expense reporting for the President & CEO.
• Foster effective cross-team communication and executive-level collaboration.

Skills

Project management

Communication skills

MS Office 365

CRM familiarity

Education

Bachelor's degree

Tools

AI-enabled tools

CRM platforms

Job description

JCC Association of North America is seeking a highly organized, resourceful, and motivated professional to join its Executive Office as Executive Office Coordinator. This is a unique opportunity to work at the center of a dynamic continental organization, gaining exposure to executive leadership, governance, strategy, and the JCC Movement while helping turn key priorities into action.

Reporting to the Chief of Staff and working closely with the President & CEO, the Executive Office Coordinator plays an integral role in keeping the Executive Office connected, prepared, and moving forward. The Coordinator develops presentations, briefings, and other executive materials; plans Board of Directors and leadership meetings and experiences; captures and helps drive follow-up from stakeholder engagements; advances strategic projects; and manages executive scheduling and travel.

The role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys solving problems, takes pride in creating order from complexity, and is eager to grow while contributing to the work of one of North America's leading Jewish nonprofit organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Office Support

Support the day-to-day operations of the Executive Office while advancing key organizational priorities and initiatives:

• Develop executive presentations, briefing materials, reports, talking points, correspondence, and background research to prepare the President & CEO and Chief of Staff for meetings, stakeholder engagements, strategic initiatives, and organizational planning in partnership with the Marketing and Communications team.
• Lead the coordination of Executive Team and Senior Leadership meetings, retreats, organizational conferences, and leadership convenings, including scheduling, agenda development, meeting materials, action-item tracking, meeting notes, and follow-up.
• Capture and synthesize key highlights, insights, and follow-up from the President & CEO's travel, JCC and JCC Camp visits, and other stakeholder engagements, helping ensure important information and next steps are communicated and acted upon.
• Facilitate communication and the flow of information across the Executive Team and departments, driving timely follow-through and alignment on key initiatives.
• Cultivate productive relationships with Board members, Executive Team members, colleagues, and key external stakeholders, serving as a trusted, responsive, and professional representative of the Executive Office.
• Manage the President & CEO's calendar, travel, scheduling priorities, meeting logistics, and expense reporting, anticipating needs, resolving conflicts, and maximizing the effective use of executive time.

Board & Governance Support

• Lead the planning, coordination, and execution of Board of Directors meetings and experiences, as well as meetings of the Executive Committee, Governance Committee, and other board committees, including agendas and meeting materials, presentations, scheduling and logistics, receptions and dinners, board hospitality, and follow-up.
• Develop board communications, onboarding materials, and governance resources to ensure board members and staff are informed, prepared, and equipped for effective participation.
• Maintain board records, governance documents, leadership directories, and official files, ensuring information is accurate, organized, current, and readily accessible.

Additional Responsibilities

• Perform other duties and support special projects as needed to advance Executive Office and organizational priorities.

COMPENSATION AND BENEFITS

Salary Range: $75,000-$85,000, commensurate with experience.

JCC Association offers a competitive benefits package including:

• Medical and dental insurance
• Eight paid legal holidays and up to 13 paid Jewish holidays (with early office closures on select eves)
• Paid vacation
• Sick, family, medical, jury duty, and bereavement leave
• Pre-tax salary deductions for transit
• Short- and long-term disability
• Life insurance

Minimum Qualifications:

QUALIFICATION REQUIREMENTS:

• Bachelor's degree required.
• Four or more years of professional experience in executive operations, senior leadership support, project management, governance, or a comparable role. Experience working with a CEO, Executive Team, or Board of Directors, as well as event planning or coordination experience, is a plus.
• Strong organizational and project management skills, with the ability to manage multiple priorities, anticipate needs, exercise sound judgment and discretion, and adapt in a fast-paced environment.
• Effective written and verbal communication skills, with experience developing presentations, correspondence, reports, briefing materials, or other professional communications.
• Proficiency with Microsoft Office 365 and comfort learning and using new technologies, including AI-enabled tools and CRM platforms.
• Collaborative and relationship-oriented, with effective interpersonal skills and the ability to work across teams and with a range of internal and external stakeholders.
• Passion for JCC Association's mission and a commitment to strengthening the JCC Movement and the communities it serves.

ADDITIONAL INFORMATION:

This full-time position is based in our New York City headquarters. Our current hybrid schedule includes in-office work Tuesday through Thursday, with additional attendance and travel as needed to support meetings, events, and organizational priorities.

$75,000 - $85,000

Agency Information:

JCC Association of North America leads the JCC Movement, the most expansive and inclusive platform for Jewish life in the U.S. and Canada, which comprises nearly 150 Jewish Community Centers and Jewish Community Camps (JCCs). By virtue of its size and scope, serving more than 1.5 million people weekly, in person, and online and with guidance and support from JCC Association, the JCC Movement dynamically influences efforts to create Jewish community, vibrant Jewish life, and intentional and measurable Jewish outcomes in local communities and across the continent. Learn more at JCCA.org or on LinkedIn , Facebook, and Instagram.

JCC Association is proud to be an equal opportunity employer, and we are committed to treating people with compassion and respect. All qualified applicants will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, pregnancy, disability, mental disorder, familial status, veteran status, genetic information, or any other protected characteristic as established by law.