Executive Assistant / Communications Lead

Applegreen (US) Welcome Centers; Glen Rock (NJ); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with match

Earned wage access

Education assistance

Employee referral bonus

Pet insurance

Job summary

Applegreen (US) Welcome Centers is seeking an experienced executive assistant to provide primary operational and administrative support to the US President, with secondary duties for the senior leadership team. A skilled writer and tech-savvy professional will manage communications, presentations, and confidential information in a fast-paced setting.

The role requires a Bachelor's degree (or equivalent) and 5+ years of corporate communications or executive support experience, plus strong

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Minimum of 5+ years of experience in corporate communications or executive assistance.
• Proficiency with Microsoft Office and strong writing skills.

Responsibilities

• Serve as the primary operational and administrative support for the US President and senior leaders.
• Manage complex multi-time-zone calendars, travel, and meeting logistics.
• Draft and finalize executive communications, presentations, and internal/external announcements.
• Partner with leadership to craft professional communications supporting business priorities.
• Create and maintain management-level presentations and related materials.
• Track milestones and follow-up on executive initiatives.
• Coordinate meetings and corporate events, including room setup and catering.

Skills

Calendar management

Executive support

Meeting coordination

Travel planning

Logistics planning

Follow-through

Written communication

Education

Bachelor's degree in Business Administration or Communications

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Canva

Adobe Photoshop

Job description

What We Do

At Applegreen, our mission is to delight customers in transit with passionate hospitality and brands they love.

What We Do

At Applegreen, our mission is to delight customers in transit with passionate hospitality and brands they love.

Our Core Value

Our core values define who we are and guide how we work every day. They shape our decisions, inspire our actions, and influence how we engage with our customers, suppliers, business partners, and one another.

• Our customers and communities are at the heart of everything we do.
• We value and develop our people.
• We are driven by pace, passion and performance.
• We seek opportunities and embrace change.

Benefits You Receive

Applegreen offers a competitive benefits package designed to support the health and financial well-being of our associates and families. Available benefits include a variety of company-sponsored and voluntary options such as:

• Hybrid position with 4 days per week worked in our Glen Rock NJ office location and 1 day per week worked remotely
• Medical/Dental/Vision Insurance
• Paid Time Off
• 401 (k) with Company Match
• Earned Wage Access - Pay on Demand
• Education Assistance
• Employee Referral Bonus
• Pet Insurance

Position Summary

This versatile professional serves as the primary operational partner to the US President, with secondary support to the senior leadership team. The role blends high-level executive administrative support with ownership of corporate communications and requires an exceptional writer who is technologically adept, highly organized, and effective in a fast-paced, confidential environment.

Essential Functions

• Serve as the primary point of operational and administrative support for the US President, with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities, and ensure timely follow-through.
• Manage complex, multi-time-zone executive calendars, travel arrangements, and meeting logistics for the US President and senior leadership team, including prioritization of competing requests.
• Draft and finalize executive correspondence, announcements, presentations, and other communications for internal and external audiences.
• Partner closely with the US President to craft clear, professional, and compelling communications that support business initiatives, priorities, and goals.
• Build, maintain, and serve as the central point of contact for management-level presentations and related communication materials.
• Track project milestones, action items, and commitments across executive-sponsored initiatives, ensuring timely updates and follow-up.
• Support preparation and execution of management meetings, leadership meetings, external engagements, and corporate events.
• Coordinate conference room scheduling, readiness, audiovisual setup, catering, materials, and other logistics for leadership meetings and corporate events.
• Foster cross-functional collaboration with internal teams and external partners.
• Manage multiple projects across internal departments, prioritize effectively, and meet deadlines.
• Perform additional duties and tasks as needed or requested by management.

Minimum Qualifications, Knowledge, Skills, And Work Environment

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5+ years of experience in corporate communications, executive administrative support, or a related role.
• Strong executive administrative capabilities, including calendar management, meeting coordination, travel planning, logistics, and follow-through.
• Strong time management, organizational, documentation, and prioritization skills, with a focus on execution.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with graphic design tools such as Canva, Adobe Photoshop, or similar platforms is a plus.
• Exceptional written and verbal communication skills, with experience creating executive correspondence, presentations, employee communications, newsletters, website content, and social media content.
• Demonstrated ability to balance strategic initiatives with day-to-day administrative responsibilities.
• High degree of discretion, integrity, professional judgment, and confidentiality.

Core Competencies

• Stakeholder management - Ability to create buy-in from numerous departments and manage change.
• Extremely detail orientated - ensures accurate, and timely data.
• Problem Solving and Decision Making - ensure leadership team is developed and empowered to identify and analyze problems, explore various alternatives, and use sound business judgment to take decisive action.
• Communication skills - strong communication, written and spoken.
• Interpersonal Relationships and Influence - builds relationships and appropriately uses influence to get things done, while also gaining the trust of your team and colleagues across the business

Applegreen is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Applegreen prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination.