Executive Assistant

Customs Goods LLC; Carson (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Custom Goods LLC seeks a highly organized Sr Executive Assistant to act as the right arm to the President in a fast-paced logistics environment. The role supports the President and other executives, requiring independence, strong communication, and impeccable time management.

Ideal candidates have 5+ years of executive-level admin experience, proficient MS Office skills, and a proven track record in preparing presentations, reports, and dashboards for senior leadership.

Qualifications

• 5+ years of executive-level administrative support experience.
• Experience supporting C-suite or senior leadership in a fast-paced environment.
• Bachelor’s degree in Business Administration, Communications, or related field preferred.

Responsibilities

• Schedule and manage calendars for the President and other executives.
• Assist in preparing presentations and communications for internal and external stakeholders.
• Coordinate data from multiple sources for reports and dashboard updates.
• Draft confidential correspondence and edit documents; prepare meeting minutes.
• Arrange travel and related logistics for the President.

Skills

Executive support

Calendar management

Communication

Data organization

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

PowerPoint

Visio

Outlook

Job description

Summary/Objective:

Our company is looking for a highly organized and professional Sr Executive Assistant to act as the “right arm” to the President of a fast-paced logistics environment. This person will work directly for the President but will also assist other executives in the company. This person must be polished and have the ability to work independently. They also need to be detail oriented, be able to manage and meet deadlines, and have excellent verbal and written skills.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This individual will handle scheduling and calendar management for company
• Assist in presentations and communications with in-house employees and customers
• They will coordinate data from a variety of sources for inclusion in operational reports and presentations; perform independent research and prepare information for special projects as assigned.
• This individual will also be involved with interpreting and relaying company policy information informing the Executives of any deviation on items requiring personal attention.
• This individual will draft confidential correspondence, edit documents, transcribe minutes of meetings and perform other admin duties such as travel arrangements for the President.
• Must enjoy a busy environment with changing priorities
• Strong MS office skills, which include Word, Excel and PowerPoint as well as Visio are necessary.

Core Behaviors:

• Servant Leadership
• Passion for Excellence
• Integrity
• Resilient
• Intense Safety Focus
• Trust

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 5+ years of executive-level administrative support experience; experience in logistics, supply chain, warehousing, transportation, or a fast-paced operational environment strongly preferred.
• Proven track record supporting C-suite or senior leadership in a rapidly growing or operationally complex company.
• Technical Skills
• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and project management tools.
• Ability to prepare executive-level presentations, reports, meeting minutes, and dashboards.
• High level of comfort with data organization, scheduling tools, and workflow platforms.

AAP/EEO Statement:

Custom Goods, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws.

This commitment extends to all aspects of Custom Goods’ employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.