Executive Assistant, Child Welfare & Adult Services — Remote

Maryland; Easton (MD); Hybrid; USD 45,000 - 64,000; Full time

Benefits offered by this job

Telework opportunities

Paid leave benefits

Notary services

Job summary

Maryland Department of Human Services (DHS) is seeking a skilled administrative professional for the Talbot County area. The role will support the Assistant Director for Child Welfare and Adult Protective Services, along with supervisors and staff, handling complex secretarial tasks, reports, and correspondence.

This position requires accurate typing, strong Microsoft Office skills, and the ability to manage records, travel reimbursements, and Notary duties.

Qualifications

• High school graduation or GED required.
• Three years of secretarial/clerical experience.
• Additional secretarial/clerical experience may substitute education on a year-for-year basis.
• Up to two years for college credits substituted for experience.

Responsibilities

• Provides complex secretarial/admin support to the Assistant Director and unit supervisors.
• Prepares and drafts correspondence and reports for signature or distribution.
• Organizes, formats, and assembles projects independently.
• Supports CFSR/SSA review activities and leadership meetings.
• Prepares agendas and minutes for multiple teams and boards.
• Manages mail, emails, and court document referrals to parties.

Skills

Typing 40 wpm

Emotional resilience

Notary Public

PII handling

Project coordination

Education

High school diploma or GED

Tools

Microsoft Office Suite/365

Job description

Introduction

�
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

�
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.�

GRADE

ASTD10

LOCATION OF POSITION

Talbot County Department of Social Services�
Child Welfare and Adult Services�
301 Bay Street - Unit 5
Easton, MD 21601�

Main Purpose of Job

This position provides complex secretarial and administrative duties to the Assistant Director for Child Welfare and Adult Protective Services, the Children's Advocacy Center(CAC)supervisor and the Child Welfare and Adult Protective Services supervisors and staff.�

POSITION DUTIES

Administrative and Secretarial Support for Assistant Director.
Composes correspondence and assembles reports in draft form for final signature and/or distribution.
Designs, formats and assembles projects independently.�
Supports administrative activities of the Child and Family Services Review (CFSR) and Social Services. Administration (SSA) reviews;�
Prepares agendas and meeting minutes for the Child Welfare and Adult Services Unit, Services Unit Leadership.� � � ��
Multi Disciplinary Team(MDT) and the Adult Public Guardianship Review Board.�
Administrative and Secretarial support for Supervisors and staff of the Child Welfare Unit and Adult Services units.
Composes correspondence and reports;�
Distributes mail/emails for court reports, Qualified Residential Treatment Program (QRTP) referrals, and certified drug results to all parties.�
Maintains closed records file room and record retention schedule.�
Completes all travel requests and reimbursement paperwork for services staff.�
Serves as Notary public Coordinates continuing education training Organizes holiday donations and distributions from the community.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:�
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.��

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the following preferred qualification(s).�Include clear and specific information on your application regarding�your qualifications.





One year of experience using computer software such as
Microsoft Office Suite/365(ex. Word, Excel and PowerPoint) or Google Workspace
(ex. Drive, Docs, Sheets, Forms).
Six months experience as a project coordinator managing the
day-to-day tasks, timelines and communications required to keep a project on
schedule.
One year of experience managing the retention of
confidential records and Personally Identifiable Information (PII).
Six months experience working in a position that required
emotional resilience and stability when exposed to stress or trauma.
Six months experience as a Notary Public.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.� The supplemental questionnaire may be used as part of the rating process.� Therefore, it is important that you provide complete and accurate information on your application.


For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS


•\tPersonal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).�
•\tAnnual Leave – ten (10) days of accumulated annual leave per year.
•\tSick Leave – fifteen (15) days of accumulated sick leave per year.
•\tParental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
•\tHolidays – State employees also celebrate at least twelve (12) holiday per year.
•\tPension – State employees earn credits towards a retirement pension.
•\tPositions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201.


Or email [e-mail].; voice 410-767-7416.


All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.�


If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to [e-mail]. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.�


TTY Users: call via Maryland Relay.
�
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or [e-mail].�


As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.