PERSONNEL ASSOCIATE III

Maryland AG; Salisbury (MD); Hybrid; USD 44,000 - 64,000; Full time

Benefits offered by this job

Telework eligibility

Pension benefits

Holiday leave

Job summary

Maryland Department of Human Services in Salisbury seeks an Administrative Assistant to support the HR Officer. The role handles new hire paperwork, reclassifications, and maintains confidential personnel files while delivering excellent customer service.

Responsibilities include processing reclassifications in Workday, handling orientations and employment records, and assisting recruitment while ensuring EEOC compliance. A high school diploma and HR-related clerical experience are required.

Qualifications

• High school diploma or equivalent required.
• 1 year and six months of general clerical/admin support experience with HR-related actions.
• Military service may substitute for experience on a year-for-year basis.

Responsibilities

• Audit and process reclassification actions in Workday; initiate reclass studies and benchmarks.
• Process new hires and updates; maintain employment records and consent files.
• Assist with recruitment activities and ensure equitable procedures in line with EEOC and DHS policies.
• Input transactions into Workday and maintain confidential personnel files.

Skills

Customer Service

Confidentiality

Workday

Google Suite

Microsoft Office

Education

High School Diploma or GED

Tools

Workday

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

Grade

ASTD12

Location of Position

Wicomico County Department of Social Services
Local General Administration
201 Baptist Street, Suite 27
Salisbury, MD 21801

Main Purpose of Job

Main purpose
This position serves in an administrative capacity completing tasks in Human Resources. This consists of serving as the Assistant to the Human Resources Officer, preparing paperwork for new hire, reclassifications, etc. Assists with recruitment activities and maintains personnel files for the Local Dept. All times maintains confidentiality of the unit and provides excellent Customer Service.

Position Duties

• Classification & Compensation duties include the audit employee’s experience and recommend appropriate reclassification action. Process all paperwork necessary to reclassify employees. Complete Workday process to initiate reclasses. Process all reclassification studies, Benchmark, NCP in a timely manner.
• Process all personnel forms necessary new hires and current employees. Input all transactions into Workday. Perform Orientations and maintain employment files/records.
• Assist with initiating internal recruitment activities and maintain equitable procedures in accordance with EEOC and Affir...
• Assist in initiating recruitment procedures to fill vacant merit and contractual positions.

Minimum Qualifications

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year and six months of general clerical or administrative support experience, at least nine months of which must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules, and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel‑related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year‑for‑year basis for the required experience.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Desired or Preferred Qualifications

• One year of experience with Google Suite and Microsoft.
• One year of experience in Government/DHS office.
• Six months of experience in Workday.

Selection Process

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

Examination Process

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

Benefits

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

Equal Opportunity & Veterans

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

We thank our Veterans for their service to our country and encouraged them to apply.