Executive Assistant- Chicago, IL

Lensa; Chicago (IL); Remote; USD 100,000 - 130,000; Full time

Job summary

A leading company is looking for a highly skilled Executive Assistant in Chicago to support two executives. The ideal candidate will demonstrate exceptional time management, organizational skills, and a proactive mindset, managing complex calendars and extensive travel arrangements. This full-time position requires adaptability in a fast-paced environment and aims for a long-term partnership within the organization.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to manage complex calendars and extensive travel arrangements.
• Capacity to thrive in a fast-paced environment without supervision.

Responsibilities

• Manage complex calendars, scheduling meetings and appointments urgently.
• Coordinate extensive travel logistics, including bookings and detailed itineraries.
• Anticipate executives' needs and implement efficient processes.

Skills

Organizational Skills

Multitasking

Time Management

Attention to Detail

Proactive Mindset

Job description

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Our client is seeking a highly skilled and proactive Executive Assistant to support two executives based in Chicago. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and multitasking abilities. This individual will be responsible for managing complex calendars, and coordinating extensive travel itineraries.

Responsibilities

• Provide comprehensive administrative support to two executives, ensuring smooth day-to-day operations.
• Manage heavy and frequently shifting calendars, scheduling meetings, appointments, and travel arrangements with a sense of urgency.
• Coordinate travel logistics, including flight bookings, hotel reservations, ground transportation, and managing detailed itineraries.
• Anticipate the needs of the executives, ensuring all preparations are made in advance.
• Implement and refine internal processes and workflows to increase efficiency.
• Handle confidential information with discretion and professionalism.
• Prioritize tasks effectively, adjusting to dynamic and shifting priorities.
• Assist with various projects, reports, and correspondence as needed.
  
  

Requirements

• Proven experience as an Executive Assistant, or similar role supporting senior-level executives.
• Exceptional time management and organizational skills, with the ability to handle multiple tasks simultaneously.
• Experience with heavy calendar management, travel coordination, and managing extensive itineraries.
• Strong attention to detail and the ability to maintain accuracy in a fast-paced environment.
• Ability to pivot quickly and effectively when priorities change.
• Demonstrated success in building or evolving a role and adapting to a leader's unique style.
• A proactive and resourceful mindset, able to anticipate needs and solve problems independently.
• Long-term mindset; looking to grow with the role and organization.
  
  

Salary: $100,000 - $130,000 per year

Schedule: Monday through Friday, remote with travel twice a quarter.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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