Executive Assistant

Insight Global; Chicago (IL); On-site; USD 100,000 - 125,000; Full time

Job summary

A leading company is seeking an Executive Assistant for a 6-month contract in Chicago. The ideal candidate will have over 10 years of administrative experience, supporting multiple executives, with strong communication and multitasking abilities. Key responsibilities include calendar management, scheduling, and onboarding support. This role offers a competitive pay range of $45-$55/hr based on experience.

Benefits

Medical insurance

Vision insurance

Qualifications

• 10+ years professional experience with 5+ years of administrative support.
• Experience with Concur for expenses.
• Ability to prioritize effectively in a fast-paced environment.

Responsibilities

• Aid in scheduling meetings and appointments.
• Organize and prioritize the calendar.
• Assist with onboarding process for new team members.

Skills

Excellent verbal and written communication skills.

Strong organizational skills.

Attention to detail.

Ability to multitask.

Tools

Microsoft Office Suite

Concur

Job description

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45.00/hr - $55.00/hr

Title: Executive Assistant

Duration: Contract 6 months + extension

Pay: $45-55/HR

Qualifications:

• 10+ years professional, 5+ years of administrative experience + supporting multiple Execs.
• Excellent verbal and written communication skills.
• Experience with Concur for expenses.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Key Responsibilities:

• Scheduling: Aid in scheduling meetings and appointments, coordinating with team members and clients to ensure availability.
• Calendar Management: Organizing and prioritizing the calendar, including meetings, appointments, meeting management: attendance, documentation, action items, and follow-up.
• Onboarding Support: Assisting with the onboarding process for new team members and contractors. (ordering equipment, securing credentials, setting up introductions, meet with employee to review policy and procedures, ordering corp cards etc).
• Data Updates and Tracking: Maintaining excel spreadsheets, Sharepoint sites.
• Expense Reports: Filling out expense reports and attaching receipts.
• Interview/Hiring Coordination: Coordinating calendars with the interviewing team and HR. Including contractor interviews.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Manufacturing and Office Administration

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Inferred from the description for this job

Medical insurance

Vision insurance

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