Executive Assistant Office Manager

The Larko Group; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Job summary

The Larko Group, a dynamic strategy consulting firm in Chicago, is seeking an experienced Executive Assistant/Office Manager. In this pivotal role, you will provide high-level support to executives and manage office operations, ensuring seamless operations while thriving in a fast-paced environment.

Qualifications

• 3-5 years of executive support experience required.
• Professional services experience is a must.
• Ability to work independently and collaboratively.

Responsibilities

• Deliver high-level administrative support to senior executives.
• Manage complex calendars strategically and process expenses.
• Orchestrate meetings and coordinate comprehensive travel plans.

Skills

Multitasking

Proactivity

Resourcefulness

Communication

Education

Bachelor’s degree

Tools

Microsoft Office Suite

QuickBooks

Job description

This range is provided by The Larko Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $110,000.00/yr

Direct message the job poster from The Larko Group

Principal Consultant at The Larko Group, an Executive Assistant and Office Services Recruiting/Staffing Firm

A dynamic strategy consulting firm is seeking an experienced Executive Assistant/Office Manager to join its team. In this pivotal role, you’ll provide high-level support to senior executives while ensuring the seamless operation of the office. This is an exciting opportunity for a proactive, resourceful professional who thrives in an entrepreneurial environment and enjoys wearing many hats. If you’re energized by fast-paced settings and driven to make a meaningful impact, this role could be your ideal next step.

Responsibilities

• Deliver high-level administrative support to senior executives and ensure seamless operations for the organization.
• Manage complex, dynamic calendars with a proactive and strategic approach.
• Process expenses and generate financial reports.
• Orchestrate meetings and conferences, both in-person and virtually, handling every detail from agendas to catering and AV setups.
• Coordinate comprehensive travel plans, including itineraries, flights, accommodations, and local transport.
• Handle internal and external correspondence with professionalism, promptness, and strict confidentiality.
• Take ownership of ad hoc projects, research, and tasks with a flexible, can-do attitude.
• Assist with personal requests as needed; appointments, travel, errands, etc.
• Manage the office operations, including reception, greeting, and guiding guests and visitors in a warm and welcoming manner.
• Provide initial IT troubleshooting and assist with new hire onboarding and ensure desk setups are optimized for productivity.
• Act as the primary liaison with building management, fostering strong vendor relationships.
• Coordinate internal events and team-building activities.
• Manage employee and client recognition efforts.
• Assist in sourcing and sending client gifts to enhance relationship management.
• Support new hire onboarding in coordination with external HR/payroll vendors.
• Assist with client account management, including invoicing and categorization of expenses.
• Help establish and maintain an approved vendor list (in collaboration with junior finance staff, if applicable).
• Support Learning & Development initiatives and talent management programs.
• Assist with deployment/resource management efforts, ensuring optimal allocation of staff across projects.

Ideal Experience

• Bachelor’s degree required with 3-5 years of executive support experience.
• Must have professional services industry experience.
• Proficient in Microsoft Office Suite. Comfortable working in QuickBooks.
• Proactive, resourceful, self-sufficient, and able to work independently and collaboratively.
• Strong sense of urgency and the ability to multitask efficiently.
• Polished demeanor and communication skills.
• Team-oriented, positive, and energetic.

#117853

The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Business Consulting and Services

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