Executive Assistant – CFO

Jobtailor; Rockford (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking an experienced executive assistant to support our CFO and the LIFT organization in Rockford, IL. The role focuses on high‑level administrative and operational duties, requiring mastery of PowerPoint and multi‑time‑zone calendar management.

You will prepare professional documents for senior leadership, coordinate international travel, manage meeting logistics, and handle confidential correspondence with precision and discretion.

Qualifications

• Associate’s degree or 5+ years of relevant experience.
• Advanced computer skills including PowerPoint, Excel and Outlook.
• Strong written and verbal English proficiency.
• Excellent reasoning and problem‑solving abilities.
• Ability to work independently and with others.

Responsibilities

• Provide high‑impact administrative and operational support to the CFO and LIFT organization.
• Prepare professional presentations and documents for senior leadership using PowerPoint.
• Manage complex calendars across multiple time zones and coordinate meetings.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and track expense reports accurately and promptly.
• Draft and edit confidential executive correspondence and materials.
• Coordinate meeting logistics including conference rooms and customer visits.
• Oversee document flow requiring signature or review by ELT.

Skills

Administrative Support

Calendar Management

Travel Coordination

Expense Reporting

Document Drafting And Editing

Education

Associate’s degree in a related field

Job description

Responsibilities

• Provide high‑impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization
• Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint
• Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives
• Manage complex, high‑volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings
• Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics
• Prepare, submit, and track expense reports in a timely and accurate manner
• Draft, proofread, and edit confidential correspondence, reports, and executive materials
• Schedule conference rooms and manage logistics for executive meetings, board‑related sessions, and customer visits
• Coordinate catering and on‑site meeting support
• Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT)
• Support special projects and ad hoc initiatives for the CFO and LIFT leaders

Requirements

• Associate’s degree in a related field and/or 5+ years of relevant experience
• Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
• Full professional proficiency in English (written and verbal)
• Strong reasoning and problem‑solving skills
• Ability to work independently and collaboratively
• Professional demeanor and sound judgment
• Adaptability to evolving priorities and environments

Hard Skills

• Administrative Support
• Calendar Management
• Travel Coordination
• Expense Reporting
• Document Drafting And Editing

Soft Skills

• Professional Demeanor
• Sound Judgment
• Adaptability
• Collaboration
• Independence

Certifications & Qualifications

• Associate’s Degree In A Related Field