Executive Assistant

Scorpion Therapeutics; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Scorpion Therapeutics is seeking an experienced executive assistant to the CFO and leadership team, providing high-level administrative and operational support, including complex calendar management, travel planning, and expense reporting.

You will coordinate leadership meetings and Audit Committee activities, handle confidential information, and serve as a liaison to board members, auditors, investors, bankers, and vendors while supporting quarterly and annual processes and governance

Qualifications

• AA/BA degree preferred.
• 10+ years of administrative experience; at least 4 years supporting C-level executives in a public company.
• Experience supporting Board/Board Committees, auditors, investors, bankers, or senior external stakeholders preferred.
• Biotech/life sciences/pharma or other regulated/public company experience strongly preferred.
• Strong confidentiality judgment.
• Excellent calendar management, prioritization, written communication, and organizational skills.
• Proficiency with Microsoft Office, Teams, Outlook, Box/SharePoint, expense systems, travel tools, and Board portal/governance platforms preferred.

Responsibilities

• Provide high-level administrative and operational support to the CFO and CFO Leadership Team, including complex calendar management, meeting coordination, travel planning, expense reporting, and prioritization.
• Coordinate leadership team meetings (agendas, materials, action items, follow-ups, and offsites).
• Coordinate Audit Committee-related activities (logistics, timelines, materials, approvals, follow-up items, and corporate record maintenance).
• Handle highly confidential and sensitive information related to financial results, corporate strategy, compensation, organizational changes, corporate financings, investor matters, audits, and Board discussions.
• Serve as a key liaison to internal/external stakeholders, including Board members, auditors, investors, bankers, consultants, and vendors.
• Support quarterly and annual business processes (Board/Committee preparation, earnings activities, audit timelines, SOX documentation, budget cycles).
• Prepare, edit, format, and proofread executive-level presentations, reports, agendas, correspondence, and meeting materials.
• Manage logistics for internal and external meetings (executive, investor, auditor, Board sessions, executive offsites, cross-functional meetings).
• Support special projects, due diligence, process improvements, documentation management, engagement, onboarding, and other initiatives.

Skills

Confidentiality

Calendar management

Prioritization

Written communication

Organizational skills

Education

AA/BA degree

Tools

Microsoft Office

Teams

Outlook

Box/SharePoint

Expense systems

Travel tools

Board portal/governance platforms

Job description

Responsibilities:

• Provide high-level administrative and operational support to the CFO and CFO Leadership Team, including complex calendar management, meeting coordination, travel planning, expense reporting, and prioritization.
• Coordinate leadership team meetings (agendas, materials, action items, follow-ups, and offsites).
• Coordinate Audit Committee-related activities (logistics, timelines, materials, approvals, follow-up items, and corporate record maintenance).
• Handle highly confidential and sensitive information related to financial results, corporate strategy, compensation, organizational changes, corporate financings, investor matters, audits, and Board discussions.
• Serve as a key liaison to internal/external stakeholders, including Board members, auditors, investors, bankers, consultants, and vendors.
• Support quarterly and annual business processes (Board/Committee preparation, earnings activities, audit timelines, SOX documentation, budget cycles).
• Prepare, edit, format, and proofread executive-level presentations, reports, agendas, correspondence, and meeting materials.
• Manage logistics for internal and external meetings (executive, investor, auditor, Board sessions, executive offsites, cross-functional meetings).
• Support special projects, due diligence, process improvements, documentation management, engagement, onboarding, and other initiatives.

Qualifications:

• AA/BA degree preferred.
• 10+ years administrative experience; at least 4 years supporting C-level executives in a public company.
• Experience supporting Board/Board Committees, auditors, investors, bankers, or senior external stakeholders preferred.
• Biotech/life sciences/pharma or other regulated/public company experience strongly preferred.
• Strong confidentiality judgment.
• Excellent calendar management, prioritization, written communication, and organizational skills.
• Proficiency with Microsoft Office, Teams, Outlook, Box/SharePoint, expense systems, travel tools, and Board portal/governance platforms preferred.