Executive Assistant - CFO

BankUnited; Florida; On-site; USD 55,000 - 75,000; Full time

Job summary

BankUnited in Miami Lakes, FL is seeking an Executive Assistant to provide high-level administrative support to senior management with minimal guidance. You will handle complex duties and help ensure smooth daily operations.

Responsibilities include preparing documents, scheduling, managing communications, maintaining databases, coordinating travel, and contributing to special projects while upholding confidentiality and AML requirements.

Qualifications

• Associate's Degree required.

Responsibilities

• Prepares documents, reports and correspondence using a variety of software packages.
• Schedules appointments and maintains event and meeting calendars on a non-conflict basis.
• Answers, directs, and refers calls to the appropriate area.
• Addresses issues/requests and resolves as appropriate.
• Categorizes and prioritizes daily mail.
• Updates and maintains a variety of databases and filing structures.
• Coordinates travel arrangements.
• Audits expenditures; investigates and resolves discrepancies.
• Maintains confidentiality of sensitive information.
• Identifies and reports suspicious activity.

Education

Associate's Degree

Tools

Microsoft Office

Job description

Opportunity in Miami Lakes, FL.

• Prepares documents, reports and correspondence using a variety of software packages.
• Schedules appointments and maintains event and meeting calendars on a non-conflict basis.
• Answers, directs, and refers calls to the appropriate area.
• Addresses issues/requests and resolves as appropriate.
• Categorizes and prioritizes daily mail.
• Updates and maintains a variety of databases and filing structures.
• Establishes and maintains files for records management.
• Coordinates follow-up activity.
• Audits expenditures; investigates and resolves discrepancies.
• Orders and maintains office supplies.
• Researches data and assists in preparation of presentations/speeches.
• Functions as a resource to internal and external customers.
• Assists with special projects.
• Generates special reports.
• Maintains confidentiality of sensitive information.
• Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).
• Adheres to Bank policies and procedures and completes required training.
• Identifies and reports suspicious activity.

Opportunity in Miami Lakes, FL.

The Executive Assistant provides administrative support involving complex duties and responsibilities to senior-level management with little direction or guidance.

Essential Duties And Responsibilities

• Prepares documents, reports and correspondence using a variety of software packages.
• Schedules appointments and maintains event and meeting calendars on a non-conflict basis.
• Answers, directs, and refers calls to the appropriate area.
• Addresses issues/requests and resolves as appropriate.
• Categorizes and prioritizes daily mail.
• Updates and maintains a variety of databases and filing structures.
• Establishes and maintains files for records management.
• Coordinates follow-up activity.
• Coordinates travel arrangements.
• Audits expenditures; investigates and resolves discrepancies.
• Orders and maintains office supplies.
• Researches data and assists in preparation of presentations/speeches.
• Functions as a resource to internal and external customers.
• Assists with special projects.
• Generates special reports.
• Maintains confidentiality of sensitive information.
• Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).
• Adheres to Bank policies and procedures and completes required training.
• Identifies and reports suspicious activity.

Qualifications

Education

• Associate's Degree required and,

Experience

• 4 - 6 years of related experience required or,
• Equivalent combination of education and/or experience required.

Additional Information

• Candidates residing in locations within BankUnited's footprint may be given preference.