Executive Assistant, CEO Emeritus (Part-Time)

UJA Federation of New York; New York (NY); On-site; USD 60,000 - 65,000; Part time

Job summary

UJA-Federation of New York is seeking a Part-Time Executive Assistant to support the CEO Emeritus. The role provides organized administrative help, manages communications, schedules, and correspondence, and requires discretion and independence in daily work.

The successful candidate will handle calendar coordination, drafting materials, filing systems, and liaison duties with internal teams and external contacts. This is an on-site position at 130 E 59th St, NY.

Qualifications

• Prior administrative or executive assistant experience.
• Strong organizational and detail oriented.
• Excellent written and verbal communication skills.
• Professional phone manner and interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Ability to manage multiple priorities and work independently.

Responsibilities

• Answer and direct incoming calls and take messages.
• Manage CEO Emeritus calendar and schedule meetings.
• Draft, proofread, format, and distribute letters and materials.
• Maintain organized electronic and paper files and contacts.
• Provide general office support and meeting materials preparation.
• Liaise with colleagues, leaders, and external contacts with discretion.
• Handle confidential information professionally.
• Support events or initiatives related to the CEO Emeritus.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Multi-tasking

Discretion

Tools

Outlook

Word

Excel

Job description

Executive Assistant, CEO Emeritus (Part-Time)

Job Category: Office of the CEO

Requisition Number: EXECU002470

• Posted : September 14, 2026
• Part-Time
• On-site

Locations

Showing 1 location

130 E 59th St
New York, NY 10022, USA

Description

Position Summary

The Part-Time Executive Assistant provides professional, organized, and responsive administrative support to the CEO Emeritus. This role will help ensure the smooth coordination of day-to-day activities by managing communications, scheduling, correspondence, and general office needs. The ideal candidate is personable, discreet, detail-oriented, and comfortable working independently.

Key Responsibilities

• Answer and appropriately direct incoming phone calls, take messages, and follow up as needed.
• Manage and coordinate the CEO Emeritus’s calendar, including scheduling meetings, appointments, and calls.
• Draft, proofread, format, and distribute letters, correspondence, and other materials on behalf of the CEO Emeritus.
• Maintain organized electronic and paper files, records, and contact information.
• Provide general office and administrative support, including preparing materials for meetings and assisting with routine projects.
• Serve as a professional and courteous liaison with UJA colleagues, lay leaders, community members, and external contacts.
• Handle confidential and sensitive information with discretion and professionalism.
• Support occasional events, meetings, or initiatives connected to the CEO Emeritus’s work, as needed.

Qualifications

• Prior administrative, executive assistant, office support, or related experience required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional phone manner and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple priorities, follow through on tasks, and work independently.
• Sound judgment and the ability to maintain confidentiality.
• Interest in and appreciation for UJA-Federation of New York’s mission and work.

Position Details/Salary Information:

This is a part-time position, with the individual expected to work three days per week (approximately 21 hours per week). The annual salary range is $60,000–$65,000, prorated to reflect the part-time schedule.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.