Executive Assistant, CEO Emeritus (Part-Time)

UJA-Federation of New York; New York (NY); On-site; USD 60,000 - 65,000; Part time

Job summary

UJA-Federation of New York is seeking a Part-Time Executive Assistant to provide professional administrative support to the CEO Emeritus. The role involves managing communications, scheduling, and correspondence, while maintaining discretion and independence.

The ideal candidate is personable, detail-oriented, and organized. The position is part-time (approximately 21 hours per week) with a salary range of $60,000–$65,000 pro-rated to fit the schedule.

Qualifications

• Prior administrative or executive assistant experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Professional phone manner and interpersonal skills.
• Proficient in Microsoft Office.
• Ability to manage multiple priorities and work independently.
• Sound judgment and discretion in handling confidential information.
• Interest in UJA-Federation of New York’s mission.

Responsibilities

• Answer and appropriately direct incoming phone calls and take messages.
• Manage and coordinate the CEO Emeritus’s calendar and scheduling.
• Draft, proofread, format, and distribute letters and materials.
• Maintain organized electronic and paper files and contact information.
• Provide general office and administrative support for meetings and projects.
• Liaise professionally with colleagues, leaders, community members, and external contacts.
• Handle confidential information with discretion and professionalism.
• Support occasional events or initiatives related to the CEO Emeritus’s work.

Skills

Organizational skills

Communication skills

Phone etiquette

Interpersonal skills

Time management

Discretion/Confidentiality

Interest in mission

Tools

Microsoft Office Suite

Job description

Position Summary

The Part-Time Executive Assistant provides professional, organized, and responsive administrative support to the CEO Emeritus. This role will help ensure the smooth coordination of day-to-day activities by managing communications, scheduling, correspondence, and general office needs. The ideal candidate is personable, discreet, detail-oriented, and comfortable working independently.

Key Responsibilities

• Answer and appropriately direct incoming phone calls, take messages, and follow up as needed.
• Manage and coordinate the CEO Emeritus’s calendar, including scheduling meetings, appointments, and calls.
• Draft, proofread, format, and distribute letters, correspondence, and other materials on behalf of the CEO Emeritus.
• Maintain organized electronic and paper files, records, and contact information.
• Provide general office and administrative support, including preparing materials for meetings and assisting with routine projects.
• Serve as a professional and courteous liaison with UJA colleagues, lay leaders, community members, and external contacts.
• Handle confidential and sensitive information with discretion and professionalism.
• Support occasional events, meetings, or initiatives connected to the CEO Emeritus’s work, as needed.

Qualifications

• Prior administrative, executive assistant, office support, or related experience required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional phone manner and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple priorities, follow through on tasks, and work independently.
• Sound judgment and the ability to maintain confidentiality.
• Interest in and appreciation for UJA-Federation of New York’s mission and work.

Position Details / Salary Information

This is a part-time position, with the individual expected to work three days per week (approximately 21 hours per week). The annual salary range is $60,000–$65,000, prorated to reflect the part-time schedule.