Executive Assistant-CBMC

University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid leave

Discounts on campus events

Job summary

University of North Carolina at Chapel Hill is seeking an Executive Assistant to provide high-level administrative support to the Chair of the Division of Chemical Biology and Medicinal Chemistry. The role involves routine executive duties, cross-functional coordination, and occasional financial operations support across university partners.

Responsibilities require interaction with faculty, staff, and external stakeholders, with occasional overtime and weekend work.

Qualifications

• High school diploma or equivalent with 3 years of admin/office management experience; or an Associate degree with 1 year; or a Bachelor’s degree in business or related field.
• Degrees must be from accredited institutions.
• Experience in an academic or higher education environment is preferred.

Responsibilities

• Provide executive support for the Chair in the CBMC division.
• Perform executive administrative duties and decision-making tasks.
• Maintain regular contact with faculty, staff, external partners, and the public.
• Assist with financial operations for CICBDD within CBMC.

Skills

MS Office

Administrative experience

Data reporting

Data systems

Reporting tools

Education

High school diploma or equivalency

Associate degree in secretarial science or business administration

Bachelor’s degree in business administration or related discipline

Tools

PeopleSoft

InfoPorte

Reporting tools

Job description

Full-time/Part-time Permanent/Time-Limited

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

If time-limited, estimated duration of appointment

This position is not eligible for H-1B sponsorship.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School’s Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).
Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world’s most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.

Position Summary

The Executive Assistant (EA) position provides executive support for the Chair in the Division of Chemical Biology and Medicinal Chemistry that is characterized by operations with multiple and varied programs/components. The role of this position is defined and impacted by the mutual working relationship established with the Chair. These positions serve as the principle executive administrative support. There are situations where incumbents function as an executive assistant the majority of the time but still have some responsibilities of an operational nature. Work ranges from standardized office support assignments to performance of executive administrative duties involving decision-making and judgment. Public contact is a major component of positions, both internal and external to the organization. Work requires contact with faculty, staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public. In addition, the Division Executive Assistant will provide financial business operations support for the CICBDD within CBMC .

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Related administrative experience, preferably in an academic or higher education environment.
• Proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
• Experience using PeopleSoft and associated reporting tools.
• Ability to adapt to and effectively utilize a variety of data sources, systems, and technology tools.
• Experience using InfoPorte.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Position/Schedule Requirements Overtime occasionally, Weekend work occasionally

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Required Documents

• Curriculum Vitae / Resume
• Cover Letter
• List of References

Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
  • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
  • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
  • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
  • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
  • None of the above
• * At the UNC Eshelman School of Pharmacy, everything we do begins and ends with a patient in mind. This includes supporting and serving a highly diverse community of students, patients, faculty, and staff. Please describe examples in which you have successfully worked with or supported a diverse group of people.

  (Open Ended Question)