Executive Assistant, Casting

The Walt Disney Company (France); Burbank (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Walt Disney Company is seeking an experienced Executive Assistant to support the Senior Vice President of Casting in Burbank. You will manage complex calendars, organize travel arrangements, coordinate meetings, and prepare documents for internal and external stakeholders.

You will also handle confidential information, support talent outreach initiatives, and maintain databases and filing systems while collaborating with cross-functional teams in a fast-paced environment.

Qualifications

• Minimum 1+ years supporting an executive in an administrative capacity (Casting/Agency/Network)
• Experience organizing large data and filing systems
• Excellent verbal and written communication including telephone etiquette
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook)
• Ability to manage multiple projects and work under pressure

Responsibilities

• Maintain and organize calendar scheduling, phones, and travel for SVP
• Prepare and schedule internal/external meetings and presentations
• Create and maintain lists, memos, talent reels, and events for SVP
• Assist with audio/visual needs for casting
• Update casting information with the team in a timely manner
• Submit and track expense reports and purchasing requests
• Assist in talent outreach initiatives including actor workshops and searches
• Provide support to executives and department as needed
• Develop and maintain databases, mailing lists, and filing systems
• Maintain confidentiality of all matters and documents
• Edit and upload actor materials using iMovie, Adobe Premiere, Final Cut Pro, QuickTime
• Show passion for casting and an interest in talent

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

iMovie

Adobe Premiere

Final Cut Pro

Concur

SAP

Job description

KEY RESPONSIBILITIES

• Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP.

• Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.

• Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP.

• Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).

• Work with other assistants to ensure casting information is updated for SVP in a timely manner.

• Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.

• Assist in talent outreach initiatives includingActor Workshops and talent searches.

• Provide additional support to other executives and department as needed.

• Develops and maintains databases, distribution lists, mailing lists and filing systems.

• Maintain standards of strict confidentiality with respect to all matters and documents.

• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.

BASIC QUALIFICATIONS

• 1+ years supporting an executive in an administrative capacity inCasting, agency or a Network/Studio

• Experience building and maintaining filing systems and organizing and maintaining large amounts of data

• Excellent verbal and written communication skills including telephone etiquette

• Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook

• Demonstrated organizational,detail-oriented, and proactive problem-solving skills

• Knowledge of agencies, networks, and social media platforms

• Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports

• Willingness to work a flexible schedule to accommodate overtime with short notice

• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision

• Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes

• Ability to recognize a need and take ownership of its completion

• Demonstrated ability to handle confidential and sensitive information

• Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime

• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.

• Demonstrated interest incasting

PREFERRED QUALIFICATIONS

• 2+ years of related experience

• Knowledge of SAP & Concur

• Experience with managing talent

• Passion for casting and talent

• Strong social media knowledge

• Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt Systems

EDUCATION

• Bachelors degree in relevant field or equivalent work experience

The hiring range for this position in Burbank, CA is $59,600.00 to $79,800.00 per year based on a 40- hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.