Executive Assistant, DC

Warner Bros. Discovery; Burbank (CA); On-site; USD 50,756 - 94,261; Full time

Job summary

Warner Bros. Discovery seeks an experienced administrative specialist to provide high-level support to the EVP, Physical Production, and help run the office smoothly. You will manage a very active calendar, arrange meetings, travel, and logistics across time zones, and maintain critical department records.

The role requires hands-on experience with Movie Magic budgeting/scheduling, advanced MS Office skills, and a strong grasp of the film industry. Occasional overtime and travel may be required.

Qualifications

• Bachelor's degree preferred.
• 2+ years of Executive Assistant or related support experience for senior-level executives preferred.
• Movie Magic Budgeting and Movie Magic Scheduling experience is required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; strong spreadsheet skills required.
• Knowledge of agents, producers, and the film industry required.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong problem-solving skills and ability to work independently.
• Ability to establish effective working relationships across all levels of the organization.
• Flexibility to work overtime and travel occasionally when necessary.

Responsibilities

• Provide high-level administrative support to the EVP, Physical Production and assist with day-to-day operations.
• Manage an extremely active calendar with frequent shifting priorities; schedule meetings, production reviews, screenings and conference calls across time zones.
• Coordinate meeting logistics, including conference room scheduling, virtual setup, agendas, catering, and material distribution.
• Maintain systems and departmental records for tracking materials, project information, meeting notes and high-priority requests.
• Handle confidential information with discretion while interacting with agents and filmmakers.
• Coordinate complex domestic and international travel arrangements, hotel accommodations, and itineraries.
• Perform other related duties and projects as assigned.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Problem solving

Relationship building

Independence

Overtime flexibility

Film industry knowledge

Education

Bachelor's degree

Tools

Movie Magic Budgeting

Movie Magic Scheduling

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Your New Role

Provide high-level administrative support to the EVP, Physical Production and assist with the day-to‑day operations of the office.

Your Role Accountabilities

• Provide general administrative and office support for the EVP, Physical Production, ensuring smooth day-to‑day operations and effective communication flow.
• Manage an extremely active calendar with frequent shifting priorities; schedule meetings, production reviews, screenings and conference calls, coordinating across multiple time zones and with senior internal and external stakeholders.
• Coordinate meeting logistics, including conference room scheduling, virtual meeting setup, agendas, catering, and distribution of materials.
• Maintain systems and departmental records for tracking department materials, project information, meeting notes, and other high‑priority requests to ensure timely response and accurate record keeping.
• Handle confidential information and materials with discretion while interacting and communicating with internal and external colleagues, including agents and filmmakers.
• Coordinate complex domestic and international travel arrangements, hotel accommodations, and itineraries.
• Perform other related duties and projects as assigned.

Qualifications & Experience

• ​Bachelor's degree preferred.
• 2+ years of Executive Assistant or related support experience for senior‑level executives preferred.
• Movie Magic Budgeting and Movie Magic Scheduling experience is required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; strong spreadsheet skills required.
• Knowledge of agents, producers, and the film industry required.
• Strong organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Strong problem‑solving skills and ability to work independently.
• Ability to establish effective working relationships across all levels of the organization.
• Flexibility to work overtime and travel occasionally when necessary.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $50,756.00 - $94,261.00 salary per year. Other rewards may include annual bonuses, short‑and‑long‑term incentives, and program‑specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.